Office Manager

Ricketts Harris LLP , a full-service boutique law firm located in the financial district, is looking for an Office Manager. We offer a friendly, thoughtful work environment and competitive salary and benefits.
Daily Duties Include, But Are Not Limited To   general day-to-day accounting and administrative tasks including setting up and balancing priorities, allocating resources, and facilitating communication of information within the Firm;
identifying and communicating policy and procedure priorities;
maintaining banking relationships and liaising with vendors;
assisting Management in hiring/exit interviews, staff training when required;
ensuring firm compliance with applicable federal, provincial and local laws;
performing accounting functions such as reconciling bank accounts, journal entries, accounts payables, yearend preparations, reconciliations, and remitting HST for all entities;
supervising accounting clerks with daily accounting tasks including client trust accounts when required;
office facilities’ functions including managing equipment and reviewing, assisting with negotiating, and monitoring service contracts and major equipment purchases/leases;
developing and administering central files and off-site records management;
performing property management activities;
managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist;
day-to-day client services and marketing providing guidelines for and monitor the employees’ role in assuring client service delivery;
assisting partner in charge of marketing in managing client and prospect database.
Position will report to COO
Qualifications   A minimum of two years of legal accounting experience;
Acumin (accounting software) experience preferred
Business Administration Degree (or similar) preferred;
Strong organizational and communication skills;
Ability to prioritize, multi-task and meet deadlines without supervision;
A team player who can also work independently;
Interest in growth, taking on more and future responsibilities; and
Professional law firm experience an asset
We have a long-term mindset and are looking to grow. Our firm’s leadership is looking for someone who wants to grow alongside them. While ours is a fast-paced and multifaceted working environment, we are also irreverent and work as a team.