Executive Assistant

Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.
WHAT YOU’LL BE RESPONSIBLE FOR  Administration   Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
Handle confidential information with discretion and professionalism.
Meeting & Event Coordination   Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
Assist in planning events, town halls, and leadership offsites.
Understand requirements for each event to plan with attention to budget and time constraints.
Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.
Personal Support   Assist the President with personal tasks and appointments as needed.
Calendar Management   Schedule internal and external meetings and conference calls for the President
Liaise with executive assistants to handle requests and queries from senior executives.
Coordinate and book travel arrangements.
Office Management   Arrange passcards and greet any visitors to our office.
Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
Various office administrative tasks.
WHAT YOU BRING TO

THE ROLE   7+ years of assistant experience for high-profile executives
Previous experience working within the insurance industry is an asset
Excellent communication (verbal and written) skills with a strong attention to detail
Diplomatic with ability to exercise confidentiality
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently and as part of a team, with a strong sense of initiative and accountability
Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
Strong project management skills with the ability to manage multiple priorities and deadlines.
Demonstrated experience preparing board reports and executive presentations.
Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.

WHAT WE OFFER:

Health and Dental Benefits
RRSP Match Program
Bonus
Paid Vacation Time
Sick Days
Additional PTO available
This is for a new role.
Navacord  DOES NOT  utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.