Executive Assistant

Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.

• Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
• Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
• Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
• Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
• Handle confidential information with discretion and professionalism.

• Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
• Assist in planning events, town halls, and leadership offsites.
• Understand requirements for each event to plan with attention to budget and time constraints.
• Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.

• Assist the President with personal tasks and appointments as needed.

• Schedule internal and external meetings and conference calls for the President
• Liaise with executive assistants to handle requests and queries from senior executives.
• Coordinate and book travel arrangements.

• Arrange passcards and greet any visitors to our office.
• Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
• Various office administrative tasks.

• 7+ years of assistant experience for high-profile executives
• Previous experience working within the insurance industry is an asset
• Excellent communication (verbal and written) skills with a strong attention to detail
• Diplomatic with ability to exercise confidentiality
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and as part of a team, with a strong sense of initiative and accountability
• Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• Demonstrated experience preparing board reports and executive presentations.
• Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.

• Health and Dental Benefits
• RRSP Match Program
• Bonus
• Paid Vacation Time
• Sick Days
• Additional PTO available

This is for a new role.

Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.