Administrative Office Manager

Overview
Do you excel at building strong workplace connections, leading office operations, and keeping daily administrative tasks running seamlessly? Join our team as an Administrative Office Manager in Downtown Toronto. In this role, you will bring a blend of local operational leadership—championing a positive workplace culture, leading internal office communications, and driving local office initiatives—with direct, hands‑on daily administration. You will be the face and backbone of our Downtown Toronto office: welcoming visitors, managing accounts payable invoices and expense approvals, leading new employee systems orientation, formatting technical documents, and coordinating facilities to ensure our teams have everything they need to succeed.

The Opportunity

We are currently seeking a motivated, service‑mindful professional for the position of  Administrative Office Manager  in our  Downtown Toronto  office.

This is  a full‑time, in‑office position and requires working from our Toronto office five days per week.

As a valuable member of the Offices national resource team, you will have the opportunity to showcase your organizational, communication, and problem solving skills in a fast‑paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

About Dillon

Dillon Consulting Limited (Dillon) is a  proudly Canadian, 100% employee‑owned professional consulting firm  specializing in planning, engineering, environmental science, and management. With over 25 offices and more than 1100 employees across Canada, we offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

At Dillon, we strive to remain at the forefront of technology and innovation and thrive on interdisciplinary collaboration, empowering our people to challenge conventional thinking and build careers focused on creating a lasting impact in our communities. We are committed to ongoing professional development and celebrate the unique perspectives that each team member brings to the table.

Employee ownership is available to all Dillon team members, and over 60% of our employees’ own shares in Dillon. Through employee ownership, we return the financial benefit created by our project work to the very people who created that value. Because we are an employee‑owned firm, your voice will be an essential part of our shared success.

Responsibilities
What you will have the opportunity to do

Local Operational Leadership

Lead the development and execution of the annual Office Business Plan and monitor local operating budgets to align with company priorities

Foster a collaborative office culture by facilitating local staff meetings, coordinating social and charitable events, and liaising with national resource groups

Lead the local Health and Safety committee and support operational initiatives

Provide support for local and regional business initiatives, special operational projects, and leadership working group

Daily Administrative & Operational Support

Facilitate onboarding and systems training for new team members

Coordinate with third‑party service providers and property management

Assist in organizing work‑related functions and community engagement events

Greet visitors, coordinate mail and couriers, manage entry system for staff

Complete office services such as office filing and archiving

Manage the flow and approval of accounts payable invoices and expense claims for staff

Manage office equipment and supplies, including furniture, copiers, general…