Executive Assistant, Global AML; Spanish

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Requisition

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for ensuring the efficient management of executive priorities, coordinating day-to-day operations, facilitating effective communication, and supporting business activities through strong organizational, stakeholder management, and administrative expertise in a fast-paced and complex environment.

• Provide senior-level administrative, calendar, and time management support to the Senior Executive Vice President & Group Chief Anti-Money Laundering Officer.
• Manage complex calendars, prioritize competing demands, coordinate meetings, and resolve scheduling conflicts to ensure alignment with executive and business priorities.
• Act as a trusted liaison and gatekeeper for internal and external stakeholders, including colleagues, clients, customers, and vendors.
• Coordinate meetings, offsites, community events, and external functions, including logistics, agendas, materials, and meeting minutes.
• Prepare, compile, and validate information for executive communications, presentations, reports, speeches, and other business materials.
• Manage incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
• Coordinate executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Process expense reports and maintain accurate records of expenditures and billings.
• Exercise discretion, confidentiality, and sound judgment when handling sensitive information and supporting executive priorities.
• Identify and implement administrative process improvements while ensuring compliance with business controls and organizational policies.
• Support risk management, compliance, AML/ATF, sanctions, conduct, and business continuity requirements, including serving as the department Business Continuity Plan planner when required.
• Foster a customer-focused, inclusive, and high-performance culture by building strong relationships and demonstrating Scotiabank’s values and Code of Conduct.

• You have a minimum of 2 years of experience in an Administrative Assistant or similar administrative support role.
• You must speak Spanish fluently.
• You have advanced proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• You have experience working within large, complex organizations and managing relationships with a broad range of stakeholders.
• You possess exceptional organizational and prioritization skills, with the ability to manage multiple competing demands effectively.
• You demonstrate a high degree of autonomy, initiative, and a solution-oriented mindset.
• You have proven ability to maintain confidentiality and exercise discretion when handling sensitive and complex matters.
• You are adaptable and able to perform effectively in a fast-paced, evolving, and highly dynamic environment.
• You have strong time management skills and consistently deliver high-quality work within deadlines.
• You possess excellent verbal and written communication skills.
• You have strong presentation and professional relationship-management skills.
• It would be an asset if you have experience supporting senior executives or leadership teams.
• It would be an asset if you have experience coordinating executive-level meetings, events, and travel…