Executive Assistant

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With us, you can. You want  Purpose. Growth. Opportunity.  People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are  Visioneers.

We are WSP.
The Opportunity
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.

This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.

We encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.

Your Impact

Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members

Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests

Coordinate domestic and international travel arrangements, accommodations, and logistics

Prepare and process expense reports and related documentation

Organize and support executive meetings, leadership events, and strategic initiatives

Draft, coordinate, and distribute communications on behalf of executive leaders

Prepare meeting materials, presentations, reports, and briefing documents

Capture meeting notes, track action items, and ensure follow-through on key commitments

Build and maintain strong working relationships with internal and external stakeholders

Collaborate with administrative professionals across the business and provide backup support when required

Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring to WSP

Post-secondary education in Business Administration or a related field is considered an asset

Ten (10)+ years of administrative experience within a large, complex organization

More than five years supporting senior executives or executive leadership teams

Experience supporting leaders in a professional services environment is considered an asset

Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and Share Point

Strong presentation, document preparation, and reporting capabilities

Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines

Strong attention to detail and commitment to delivering high-quality work

Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders

Demonstrated discretion and professionalism when handling confidential and sensitive information

Resourceful, proactive, and able to work independently with minimal supervision

Experience with Oracle or other ERP systems is considered an asset

Bilingualism in English and French is considered an asset

Why Choose WSP?
We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly  Canadian  - we are a Top 100 Employer in Canada for 2026.

A  global  community of…