Executive Office Lead

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Posting Date:  Oct 14, 2026

Location:

Toronto, ON, CA

Expected Salary Range: $90810 - $113512 Annually

Target Variable Performance Pay: 8%

The salary range shown above reflects the expected compensation for this position. The final salary offered will be determined based on a holistic assessment of the candidate’s experience, education, training, and alignment with the role’s requirements. For positions covered by a collective agreement, placement within the range will follow the applicable step or classification.

The Executive Office Lead provides senior-level executive support to the President & Chief Executive Officer (CEO) and the Director, CEO Office, helping ensure the smooth and effective operation of the CEO Office.

Working in a dynamic and highly visible environment, the role brings structure to competing priorities and coordinates the CEO’s complex schedule, travel, expenses and stakeholder engagements. As a trusted partner within the CEO Office, the Executive Office Lead anticipates needs and adapts quickly as priorities evolve.

With exposure to senior leaders and key internal and external stakeholders, the role offers the opportunity to work at the centre of a fast-paced executive office and gain a broad understanding of the organization and its priorities.

The Executive Office Lead stays ahead of competing demands, navigates complex logistics and identifies practical solutions that keep the CEO’s commitments moving seamlessly. A strong understanding of the CEO’s preferences, priorities and key relationships enables trusted, proactive and highly responsive support.

This rewarding opportunity is well suited to an experienced executive support professional who thrives on variety, exercises sound judgment and remains composed through ambiguity and change.

T his posting is for an existing vacancy.

KEY RESPONSIBILITIES:

Provide proactive, senior-level executive support to the CEO and Director, CEO Office, ensuring priorities, schedules, meetings, travel, expenses and stakeholder engagements are seamlessly coordinated.

Manage a complex and evolving executive calendar spanning internal meetings, Board activities, industry events, executive round tables and external engagements.

Anticipate scheduling conflicts and, in consultation with the Director, CEO Office, recommend practical options based on organizational priorities, stakeholder relationships, travel requirements, costs and logistics.

Adapt quickly to changing priorities, adjusting schedules, travel and arrangements while minimizing disruption for the CEO and key stakeholders.

Coordinate domestic and international travel, including flights, accommodations, detailed itineraries, logistics and contingency arrangements, with attention to cost and efficiency.

Prepare, process and reconcile executive expenses accurately and within established timelines.

Ensure the CEO and Director, CEO Office are well prepared for key meetings and engagements by coordinating agendas, briefing materials, background information, logistics and follow-up actions.

Manage invitations, inquiries, correspondence and sensitive matters with sound judgment, professionalism and discretion.

Build effective relationships and serve as a central coordination point across executive offices and with key internal and external stakeholders, supporting clear communication and timely follow-through.

Maintain effective CEO Office processes, protocols, scheduling practices and administrative standards, identifying practical opportunities to improve efficiency and service delivery.

Share knowledge and leading practices with Executive Assistants and other Executive Office Leads to strengthen coordination and service across the executive support…