Executive Assistant to CEO

Position: Executive Assistant to the CEO
Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure.

Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies.

THE ROLE
The Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm.

This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO.

WHAT YOU WILL DO
Calendar & Communications

Manage a complex, fast-moving calendar across multiple time zones and client engagements, proactively resolving conflicts

Triage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalf

Prepare briefing materials, agendas, and talking points ahead of key meetings

Travel & Logistics

Coordinate complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport

Manage expense reporting and reconcile travel and business expenses

Anticipate and resolve travel disruptions in real time

Meetings & Stakeholder Support

Coordinate scheduling and logistics for board meetings, client engagements, and leadership offsites

Take notes, track action items, and follow up to ensure timely completion

Liaise professionally and discreetly with clients, board members, investors, and senior executives

Office & Operations

Support day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needs

Own special projects and initiatives on behalf of the CEO as they arise

Maintain strict confidentiality across all company, client, and personal matters

WHAT WE LOOK FOR
Experience

10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing company

Track record of managing complex calendars, travel, and competing priorities with minimal oversight

Experience working directly with boards, investors, or C-suite stakeholders

Skills

Exceptional organizational skills and meticulous attention to detail

Strong written and verbal communication, with the judgment to represent the CEO professionally

Comfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking tools

Communication & Culture Fit

Absolute discretion and trustworthiness with confidential and sensitive information

Calm, resourceful, and solutions-oriented under pressure and shifting priorities

Proactive - anticipates needs before being asked, and comfortable operating with significant autonomy

Flexibility for occasional evening and weekend work when priorities require it

WHAT WE OFFER

Competitive compensation, aligned with industry standards

Full benefits package

Direct, close collaboration with the CEO and Lightworks leadership team

A front-row seat to how a fast-growing, global consulting firm operates and scales

Hybrid flexibility based out of our Toronto office