Bilingual Administrative Assistant, MT Academy

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way
—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements:
Excellence
, through attracting and developing top talent committed to delivering on our Client Commitment;
Collaboration
, through seamless, integrated teamwork;
Inclusion
, through eliminating barriers to belonging and success; and Innovation
, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Bilingual Administrative Assistant, MT Academy to join our team in our Toronto or Calgary office. The successful candidate must have a minimum of three years of office work experience, preferably in a law firm or other professional services firm and will be responsible for assisting with the administration and co-ordination of the work of the MT Academy Team, in both English and French and supporting the MT Academy Team's bilingual communications .

McCarthy Tétrault employees benefit from a hybrid work environment. This is a newly created position.

Salary Range (Toronto or Vancouver Only): $59,000 – $69,000 annually

The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

As aBilingual Administrative Assistant, MT Academy, you will be:

Assisting with the administration and co-ordination of the work of the MT Academy Team, in both English and French.

Duties include:

• Assisting with the updating and maintenance of the Learning Management System, including attendance tracking, ensuring program entries are kept up to date, and creating and proofing invitations.
• Arranging program and workshop logistics, including catering, boardrooms, video conference equipment, technology requirements and recording of programs, as required.
• Coordinating and distributing bilingual (English and French) notices, invitations, and reminders to participants and speakers, while monitoring and tracking RSVPs.
• Supporting MT Academy Specialists in the preparation of materials, assisting in the reproduction and/or distribution to participants and speakers, and applying the MT Academy branding as necessary to all materials.
• Co-ordinating program evaluations and assisting with the preparation of evaluation summary reports.
• Assisting in the preparation of various plans, reports and charts that describe, track or provide updates on MT Academy programs.
• Updating and maintaining national and regional programs in the Professional Resources Calendar.
• Contributing to the ongoing development of all protocols and tracking systems.
• Arranging for payment of consultant invoices, fees or charges for attendance at programs by lawyers or incurred on behalf of MT Academy.
• Providing administrative support and project support for MT Academy initiatives and activities.
• Performing other duties and special projects as assigned.

Supporting the MT Academy Team's bilingual communications.

Duties include:

• Assisting with the updating and maintenance of programming communication templates in English and French.
• Assisting with updating and maintaining the firm intranet, including maintaining existing content and creating new pages…