Service Coordinator Job Toronto area,Ontario Canada,Administrative/Clerical

Date Posted: 10/23/2026
Req : 50716
Faculty/Division: VP-Facilities & Real Estate
Department: S&E Student Residences
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

About us:

The Student Residences team at Spaces & Experiences (S&E) oversees and operates undergraduate and graduate student housing for more than 2,200 students on the St. George campus. Our residences include Chestnut Residence, Oak House, Graduate House, and Knox Residence. We strive to offer a supportive and dynamic living-learning environment for students that fosters academic success, personal growth, and a strong sense of belonging.

Your opportunity:

Reporting to the Manager, Residence Administration, the Service Coordinator is responsible for overseeing service desk operations at their assigned student residence(s). Responsibilities include greeting residents/guests and visitors, answering questions, transferring phone calls, distributing mail/parcels, monitoring building access, issuing keys and equipment, processing payments, and other administrative duties. The Service Coordinator is also responsible for training and scheduling other service desk staff, reviewing logs and audits, ordering supplies, and responding to routine email inquiries.

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Resolving minor complaints within the scope of the role and referring larger issues when appropriate
Distributing routine welcome packages to students
Providing guided tours of facilities
Drafting internaland external communications
Directing the activities of casual staff
Coordinating staff schedule to ensure proper coverage

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years of administrative work experience in a post secondary environment, with at least one year working in a student residence environment.
Intermediate computer skills with Microsoft 365 tools (e.g., Word, Excel, Outlook, Teams).
Excellent customer service and interpersonal skills.
Strong oral and written communication skills.
Excellent attention to detail and organizational skills.
Ability to multitask in a fast-paced environment.
Good judgment, tact, and diplomacy.
Excellent problem-solving skills.

Assets (Nonessential):

Proficiency with Star Rez software system
Experience with hotel/hospitality property management software.

To be successful in this role you will be:

Approachable
Communicator
Multi-tasker
Problem solver
Tactful
Team player

Please note:

The shift for this position during the academic year (September to April) is Monday – Friday, 9:00am - 5:00pm
The shift for this position during the summer term (May to August) is Tuesday – Saturday, 10:00am - 6:00pm

Closing Date: 11/02/2026, 11:59PM ET
Employee Group: USW
Appointment Type:
Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $62,646 with an annual step progression to a maximum of $80,116. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancillary Services
Divisional HR Office Email: hruniv

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2

SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.