Executive Assistant to Chief Strategy, Planning, and Partnerships Officer

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

This role is an in‑office position (5 days per week) based at our 97 Front Street Location. Our team is highly collaborative, and much of our work benefits from in‑person co‑creation, relationship‑building, and hands‑on partnership with leaders across the organization. We offer flexibility in start and end times while maintaining core business hours for shared availability across the team.

Our Strategy, Planning & Partnerships Division is seeking an experienced Executive Assistant to provide dedicated support to the Chief Strategy & Planning Officer and their Senior Manager & Advisor. This role is responsible for delivering day-to-day executive and operational support through a broad range of administrative functions, project coordination activities, and executive office management responsibilities.

The successful candidate will interact regularly with senior leaders and key stakeholders, manage complex calendars and competing priorities, and exercise sound judgment, exceptional attention to detail, and a commitment to high-quality contributions in a highly visible executive environment. This position requires someone who is resourceful, proactive, highly organized, and comfortable taking initiative with minimal direction. The successful candidate will demonstrate professionalism and discretion in handling confidential and sensitive information.

• Coordinates, sets, and monitors calendars for the executive, proactively assessing priorities, anticipating conflicts, and making recommendations based on business context and organizational priorities.
• Arrange meetings (e.g., booking rooms, researching and preparing agendas, coordinating and distributing documentation), coordinating with senior internal and external stakeholders and synchronizing cross-functional agenda items.
• Provides executive-level administrative support and exercises confidentiality in the management and release of all information.
• Coordinates and processes approvals for executive through various online platforms and software.
• Manages divisional distribution lists, internal SharePoint/intraweb sites, and social platforms.
• Coordinates divisional events and communications (such as newsletters, Town Halls, socials, division-wide emails), in collaboration with the Chief’s office and leadership team.
• Monitors, tracks, and coordinates materials for Chief’s review to ensure they are ready by established deadlines, following up with contributors as needed.
• Formats documents and presentations.
• Acts as the assigned executive office’s first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows.
• Delivers proactive administrative, operational, and project coordination support to the Chief’s Office and broader team, as required, ensuring the effective execution of key priorities and initiatives.

• Completion of a secondary school diploma with additional vocational or technical training – or a combination of education, training and experience deemed equivalent.
• Demonstratesyears of progressiveexperienceproviding administrative and executive support services in a…