Coordinator - Administrative Support Operations - Temporary

Position: Coordinator - Administrative Support for Operations - Temporary
Workplace:  Toronto, ON, Canada (on-site)
Starting Salary:  $24.90/hour
Direction:  Crew Planning, Assignment and Management
Category:  Unionized Personnel (IAMAW - Clerical)

Joining the Air Canada team means joining an iconic Canadian company. Are you passionate about reaching new heights, teamwork, and making an important contribution? Launch your career by joining our diverse and dynamic team, at the forefront of passenger air transport.

Important elements to know

Flexibility is essential:  This position is for a person capable of adapting to changes in schedules and priorities. It is essential to be available and receptive when changes occur.

Teamwork is important:  This position requires strong interpersonal skills to interact and collaborate effectively with colleagues of different generations.

Adaptability in a fast-paced environment:  Success in this function depends on the ability to effectively prioritize in a context of constant demands. Under pressure, it is essential to remain focused.

Main functions

Prepare, review, proofread and format correspondence, reports, spreadsheets, tables and other documents using various software applications.

Process and validate pilot expense claims and operational allowances, ensuring accuracy and compliance with established procedures.

Calculate expenses and applicable allowances for newly hired pilots after their initial pilot training.

Review pilot training expenses submitted in Concur, identify duplicate payments as well as over payments or underpayments, confirm applicable allowances and ensure accurate processing.

Review and resolve discrepancies related to pilot expenses, modified rotations and operational schedule changes.

Coordinate activities with the Crew Payroll and Crew Assignment teams to ensure accurate administration of pilot pay and expense adjustments.

Collaborate with the Crew Accommodation team to keep hotel and transportation information up to date in operational systems and reports.

Verify and process supplier invoices related to pilot accommodation and cabin crew transport, including supporting documents and applicable taxes.

Maintain records and documents necessary for expense administration and reconciliation as well as audit requirements.

Liaise with the Crew Payroll, Crew Assignment, Crew Planning and Crew Accommodation teams, as well as other internal and external stakeholders, to resolve financial and operational requests.

Keep the Flight Operations directory of contact persons up to date and upload current information to Aeronet and Smart Doc.

Upload monthly pilot meal allowance information to Aeronet.

Organize and prioritize workload to meet urgent deadlines while ensuring information accuracy and confidentiality.

Apply and respect company policies, applicable collective agreements, the Flight Operations Manual and established procedures.

Perform any other related task, as needed.

Qualifications

High school diploma;

At least two years of office work experience;

Intermediate knowledge of Microsoft Office applications;

Knowledge of aeronautical terminology;

Good interpersonal skills;

Good oral and written communication skills;

Mastery of spelling, punctuation and grammar;

Aptitude in mathematics;

Accuracy and attention to detail;

Demonstrate punctuality and reliability to promote the overall success of the team in a fast-paced environment.

Benefits

Financial benefits:

Pension plan, Employee share ownership plan, Profit sharing plan.

Well-being and health care:  Health care, dental care and life insurance plans for you and your family (as needed).

Recognition:  Shine, Air Canada's recognition program, allows you to highlight exceptional efforts.

Travel privileges:  A generous travel facility program for you and other eligible persons when you have…