Senior Contract Administrator

Contract Duration: 12 months with a possibility of extension with an option to extend by up to 2 years

Working Hours: M-F 35 hours per week

Pay Rate: $60-85/hour as T4 or INC (Open for discussion)

Job Title: Senior Contract Administrator

The Senior Contract Administrator will provide professional contract administrative services including responding to requests and assigned tasks, providing project support, reviewing information.

• With a focus on post-award activities in the Construction Service and Design/Engineering/Professional Service, the role coordinates post-award contract activities;
• Reviews, interprets and analyses contract requirements and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests;
• Reviews contractor and consultants’ submissions such as work plans, tasks/work assignments, contract changes, amendments, invoices, commercial/contractual notices, claim notices and statements, and other contractual correspondence to ensure compliance with contracts terms and conditions and the scope of the work;
• Lead and support commercial negotiations related to contract rates, work plan submissions, assignments, contract amendments, changes, claims, unit-price settlements, and other contractual matters, providing recommendations and securing commercially sound agreements that ensure fair market value and protect interests;
• Evaluates, negotiates commercial aspects of work plan submissions and processes work plan/assignment releases;
• Identifies and advises on the resolution of a range of critical contract works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues i.e. contractor performance;
• Enforces contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high profile issues/matters to the Commercial Manager and/or Director;
• Maintain accurate and complete contract administration records throughout the contract lifecycle, including work plan releases, contract amendments, changes, change directives, payment certificates, notices, correspondence, close-out documentation, and other contractual records within the Contract Management System and related corporate systems;
• Monitors assigned contracts and the respective progress, prepares and provides status reports to management and project teams, as required;
• Administer the full lifecycle of contract changes, amendments, claims, and change directives by evaluating entitlement, scope, pricing, schedules, labour, material and equipment costs; preparing independent estimates and analyses; implementing claims avoidance and mitigation strategies; negotiating settlements; and processing associated approvals and contractual documentation;
• Oversees and administers payment process in accordance with approved contract price breakdowns, verifies vendors’ invoices for compliance with contract payment terms, release of statutory holdbacks (Construction Lien Act), and final payments, assesses back and set- off charges and other payment related matters i.e. offsite inventory payments and liquidated damages;
• Prepares price estimates for material, labour, equipment costs, analyses production, construction schedules for evaluating contractor’s contract changes, claims pricing submission and proposed changes/amendments/claims;
• Monitor contract performance, progress, expenditures, allowances, contingencies, forecasts, and commercial risks; prepare analyses and status…