Executive Projects Coordinator

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location:Toronto

Compensation: $65,000 - $80,000

The compensation range disclosed represents an estimate of base salary and does not include discretionary bonuses or any overtime pay.

The Executive Projects Assistant supports strategic initiatives and executive-level projects that contribute to organizational growth, operational effectiveness, and business expansion. Working closely with senior leadership, the role provides project coordination, analytical support, administrative excellence, and process improvement assistance across a broad range of business priorities.

• Support cross-functional projects related to operations, growth initiatives, market expansion, and continuous improvement.
• Track project timelines, milestones, deliverables, and action items to ensure initiatives remain on schedule.
• Coordinate activities between stakeholders and support effective project execution across multiple departments.
• Identify project risks, barriers, and opportunities for process improvement.

• Conduct research and gather information to support strategic planning and decision-making.
• Analyze data and synthesize findings into concise reports, summary documents, and executive presentations.
• Develop and maintain Excel models, project trackers, dashboards, and reporting tools.
• Translate complex information into clear and actionable insights for leadership.

• Support Team Leaders, Group Leaders, Principals, and project teams in assessing contract and business risk.
• Participate in client or legal discussions when specialized risk expertise is required, while typically supporting the business rather than leading front-facing negotiations.

• Assist in the development and implementation of scalable workflows, systems, and operational processes.
• Identify opportunities to increase efficiency, streamline communication, and improve project coordination.
• Support the documentation and maintenance of business procedures, templates, and operational resources.

• P repare executive presentations, briefing notes, agendas, reports, and meeting materials.
• Maintain organized records, project documentation, and information repositories.
• Handle confidential and sensitive information with…