Proposal Manager, Infrastructure Outpost

Our Client, a large civil infrastructure Contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON. Salary range $130,000 – $160,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

• Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packages
• Apply your knowledge and expertise to ensure that information flow is efficient, professional and timely, and all client facing materials are of the highest quality
• Proposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new work
• Write, edit and proofread proposal content and other written communications
• Manage the proposal process from receipt of the EOI/RFQ/RFP to submission
• Delegate resources, establish deadlines, and track progress
• Submit, receive and distribute proposal information, RFI’s and addenda
• Act as point of contact between the company, our clients and other partners
• Document management, including version control and file maintenance
• Reconcile drawings and documentation with RFP drawing and document lists
• Actively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined collaborative process
• Analyze the project and estimate requirements and establish a plan for developing the proposal submission package
• Review scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposal
• Work with the estimating team to coordinate receipt of estimate pricing
• Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
• Collaborate with other companies on major joint venture project pursuits
• Proposal Manager will facilitate JV bid meetings with other pursuit stakeholders
• Cultivate and maintain solid, long-term relationships with clients and other partners
• Manage multiple proposals & priorities simultaneously
• Actively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effort
• Contribute and/or facilitate meetings with bid response team members
• Research, write and edit standard and customized proposal content
• Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
• Manage multiple proposals/priorities simultaneously
• Ability to deliver compliant, professionally produced proposals agreed with condensed time frames
• Creating proposal templates, resume templates, project sheet templates.
• Formatting proposal, resume, and project sheets in preparation for proposal close-out.
• Tracking proposal deliverables required from internal and external partners.
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
• Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.
• Prepare or edit key staff resumes, project sheets, and organization charts.
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.

• Exceptional writing and editing skills
• Organized, detail-oriented and highly deadline-driven
• Proposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects…