Sourcing Specialist

This job posting is for an existing vacancy.

Key Responsibilities  Sourcing Strategies and Procurement Plans   Supports the Strategic Sourcing team in developing sourcing strategies for the acquisition of products and/or services.
Facilitates a "fact based" decision making approach by leveraging all available data/information sources by building and maintaining business relationships with customers/suppliers/stakeholders in order to obtain the data.
Provides a detailed analysis of historical & current spend data and provides a summary of report of recommendations as input into the business requirements for the procurement.
Internal and External Procurement Projects   Is the sourcing and procurement “expert” to OECM’s executive team.
Provides weekly/bi-weekly/monthly updates and status report of sourcing projects and presents to OECM’s executive team for validation and priority setting to ensure continuity of supply, achieving value for money.
Manages the end-to-end procurement process for acquiring goods and services to support the efficient and effective delivery of OECM’s operations; includes but is not limited to: conducting consultations with suppliers; developing pricing models and total cost of ownership analysis; developing procurement strategies, conducting negotiations with suppliers, preparing the agreements and documentation to obtain approval to proceed with executing agreements with suppliers, preparing lessons learned at every stage for continuous improvement.
Ensures timely posting on OECM’s website and meeting project deadlines
Manages a cross functional internal team and external stakeholders
Manages the transition to the appropriate OECM department to manage the resulting agreement.
Procurement Process   Prepares data analysis, coordinates and communicates with internal (project team) and external stakeholders to prepare and finalize a Procurement Strategy for each project.
Prepares and posts RFX documents (e-tendering); coordinate responses to proponent questions and ensures the timely posting of validated responses.
Coordinate bid analysis and evaluation ensuring evaluation team is briefed on the process; team up with Sourcing Manager on preparing documentation for negotiating the agreement award (where appropriate)
Facilitates the score review meetings.
Prepares the briefing document recommendations to secure agreement award.
Manages logistics and prepares documentation to support proponent debriefings and participates in debriefings.
Participate as an active cross-functional team member to ensure effective project execution such as new launches and process optimization.
Plans and designs details of projects; schedules work and resource needs, makes recommendations regarding team participation and involvement in sourcing initiatives; prepares monthly status reports.
Reviews business processes with a view to streamlining and increasing cycle time; prepares sourcing tools and templates for Sourcing Managers and customers.
Adheres to deadlines and project milestones
Procurement Advisory Services   Provides expertise/views on procurement best practices, RFX templates, training requirements
Guides customers and advises on best course of action regarding:
Compliance and adoption of procurement standards
Compliance to Legislations
Selected categories of spend including the determination of current/future needs and savings
Best methods/sourcing approach to fulfill business requirements
Transition planning and implementation support
Provides business and technical guidance/expertise to project team members, internal/external peers, customers and senior management on sourcing issues and challenges, compliance with procurement policies and processes as well as recommendations on partnership…