Civil Project Coordinator

The Project Coordinator supports the planning, coordination, and execution of construction activities for Ontario Transit Group's major transit infrastructure projects. Working closely with project management, site supervision, subcontractors, and stakeholders, the Project Coordinator is responsible for coordinating schedules, procurement, documentation, and field operations to ensure work is delivered safely, efficiently, and in accordance with project requirements.

The role supports quality assurance, cost control, reporting, and the management of technical documentation, while helping resolve construction challenges and maintain project progress. Success in this position requires strong organizational, communication, and problem-solving skills, along with the ability to collaborate across multidisciplinary teams in a fast-paced construction environment.

The salary range for this position is $80,000 CAD - $110,000 CAD, plus additional benefits.

Key Responsibilities:

Project Planning & Coordination

• Coordinate project schedules, resources, equipment, and project information to support the successful execution of construction activities.
• Plan and prepare upcoming construction works by coordinating methodologies, design deliverables, procurement requirements, permits, and stakeholder approvals.
• Review construction drawings, specifications, technical documents, and contract requirements to support project execution.
• Prepare and manage Requests for Information (RFIs), change order documentation, permitting requirements, traffic management plans, utility coordination, and land access information.
• Participate in project meetings and coordination sessions to support issue resolution and alignment between project stakeholders.

Construction & Field Operations

• Ensure all site activities are completed in compliance with health and safety legislation, project safety requirements, environmental regulations, and company policies.
• Monitor daily construction activities and coordinate with site supervisors, subcontractors, and project teams to ensure work progresses according to schedule.
• Coordinate with procurement teams, suppliers, and subcontractors to ensure the timely delivery of materials, equipment, and services, mitigating potential delays.
• Identify and escalate construction constraints, risks, and schedule impacts, while supporting the implementation of mitigation measures.
• Liaise with internal departments, subcontractors, consultants, utility providers, and stakeholders to facilitate efficient project delivery.

Quality, Compliance & Documentation

• Support quality assurance and quality control processes by verifying work is performed in accordance with approved drawings, specifications, inspection and test plans, and project requirements.
• Coordinate inspections, deficiency tracking, testing activities, and corrective actions to ensure compliance with project standards.
• Prepare, organize, and compile as-built records, turnover packages, quality documentation, and project closeout records.
• Maintain accurate project files, correspondence, document control systems, meeting minutes, and construction records in accordance with project requirements.
• Ensure project documentation is complete, current, and readily available to support audits, inspections, and operational requirements.

Reporting, Cost Control & Project Analysis

• Track and report on project progress, productivity, schedule performance, and key construction milestones across Ontario Line South.
• Provide project management with data analysis, performance metrics, and reporting to support decision-making and project controls activities.
• Assist with monthly cost reporting, forecasting, quantity tracking, and reconciliation processes.
• Monitor labor, equipment, material usage, and subcontractor performance to support productivity and cost management initiatives.
• Support the identification of trends, risks, opportunities, and continuous improvement initiatives to enhance project execution and operational efficiency

• Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, or a related discipline preferred.
• PMP designation is an asset.
• Relevant industry certifications, including health and safety training (e.g., OSHA, Working at Heights, or equivalent), are considered advantageous.
• Minimum 2-3 years of experience in construction coordination, project coordination, civil infrastructure, or a related construction environment.
• Experience supporting heavy civil, transportation, transit, or infrastructure projects is considered an asset.
• Ability to read, interpret, and understand construction drawings, specifications, contracts, schedules, and technical documentation.
• Working knowledge of construction methodologies, project controls, procurement processes, and document management practices.
• Strong attention to detail with the ability to accurately review, track, and manage project documentation and project data.
• Strong verbal and written…