Subcontracts Administrator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity?

Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.

The Subcontract Administrator is responsible for managing the full lifecycle of subcontracts for a major rail infrastructure project with a strong commitment to health and safety. This includes administration, invoice review and close-out of subcontract agreements to ensure they are compliant with project requirements, budgets, and schedules. With a proven track record in managing subcontractor agreements and commercial matters, preferably in a progressive design/build contract model, the ideal candidate will have experience in complex civil or rail construction, strong commercial acumen, and an in-depth understanding of relevant construction laws.

• Coordinate with internal teams (commercial, construction, technical) and subcontractors to ensure compliance with all contractual obligations, including non-commercial requirements such as safety, quality, and as-built documentation.
• Draft, issue, and manage all contractual correspondence, including notices, change directives, and change orders.
• Lead and administer small to medium value subcontracts, cost-plus subcontracts and service agreements as needed
• Review, analyze, and negotiate subcontract terms and conditions to align with the overarching prime contract.
• Participate in, prepare for and lead internal stakeholder and client/subcontractor meetings for progress updates and commercial matters
• Maintain comprehensive subcontract logs and registers, tracking all changes, extensions of time, and payments.
• Ensure compliance with all relevant legal and regulatory requirements, as well as company and joint venture policies and procedures

• Assess subcontractor progress claims and invoices for internal approval with subject matter experts or relevant discipline team leads, ensuring accurate and process progress application and invoice in accordance with the joint venture or project policies and processes to ensure timely payments
• Assist the project controls team with monthly forecasts and accruals for subcontracted work
• Perform cost and price analysis in conjunction with the technical teams to evaluate subcontractor proposals and change orders
• Work with Project Controls team manage reconciliations

• Actively work to avoid disputes by maintaining clear communication and proactively managing subcontractor issues
• Liaise with construction and technical team to ensure that all subcontractors are on schedule and that any delays are promptly addressed, identifying potential issues early and work collaboratively with the teams to mitigate risk ensuring the projects stays on track and within budget.
• Mitigate, identify and evaluate potential change orders and claims assisting with the resolution of outstanding commercial issues
• Coordinate with subcontracts manager and legal team as needed to address contractual disputes
• Support the project closeout process by verifying that all contractual obligations have been fulfilled

• Maintain excellent relationships with internal stakeholders, subcontractors, and clients
• Attend and document subcontractor kick-off and progress meetings
• Liaise with multiple cross-functional teams, such as construction, technical, quality, and safety on matters affecting contractual rights and obligations
• Provide training and mentorship to increase subcontracts/commercial awareness within the broader project team

Fast paced construction environment with multiple active subcontractors. Project-based role with a mix of on-site and office responsibilities. Occasional travel between project sites and offices.

• Bachelor's degree in Civil Engineering, Construction Management, Business Administration, or a related field
• Minimum of 3–5 years of experience in subcontract administration, with a background in large-scale civil or rail construction projects preferred
• Strong…