Construction Administrator

Build What's Next At Minto
Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

Job Description

Job Title:

Construction Administrator

Location:

Toronto, Ontario

Build What's Next At Minto
Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

From day one, we've got you covered

From Your Very First Day At Minto, You'll Have Access To a Rewarding And Supportive Package Designed To Help You Thrive

Competitive compensation with performance-based annual bonus

Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave

RRSP matching program and paid time off program to support your future and recharge

Peer-to-peer recognition platform that celebrates your contributions

Flexible summer hours to help you make the most of your time

Professional development and learning support to fuel your growth

Exciting career paths across a dynamic and purpose-driven organization

Your place in our story
The Construction Administrator provides essential administrative and coordination support to the construction team, helping ensure the smooth delivery of residential building projects from construction through homeowner occupancy. This role coordinates homeowner interactions, trade partners, inspections, materials, production schedules, and closing activities while maintaining accurate records and reporting. Working closely with site supervisors and internal stakeholders, the Construction Administrator helps keep projects organized, on schedule, and responsive to homeowner and operational needs.

Here’s How You’ll Contribute

Support site supervisors by coordinating homeowner touchpoints and scheduling meetings (e.g., Meet the Builder, Frame Walks, key pick-ups).

Schedule city inspections and upload records into New Star.

Maintain and regularly update weekly closing lists, accurately tracking changes to home closings while ensuring smooth coordination with site teams and relevant departments.

Order materials as required for site needs.

Manage trade partner coordination, ensuring they have the necessary information and equipment to complete tasks.

Update production schedules in New Star and ensure accuracy of tracking reports.

Attend biweekly production meetings, document key takeaways, track action items, and distribute updates to site supervisors, trade partners, and relevant stakeholders.

Assist with resolving after-sales complaints and coordinating necessary repairs.

Support other departments with inquiries related to production, materials, and homeowner requests.

What You Bring To The Team

Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth.

High school diploma required; a college diploma in Construction, Home Building, Administration, or a related field is an asset.

Minimum of five (5) years of customer service experience, preferably in homebuilding or construction.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Knowledge of residential construction processes is an asset.

Experience with New Star software is an asset.

Excellent communication skills (listening, verbal, and written).

Strong organizational skills with attention to…