Project and Communications Coordinator

Project and Communications Coordinator (PCC)

Desired

Start Date:

June 26, 2023 or earlier

Salary: 42K – 50K commensurate with experience

City:
Toronto

Job focus:
Administration

Job Type: Full-time

Work Format:
Mostly Remote, some on-site

Perks:
Full health benefits paid for by the company, Time off in lieu, 2-3 weeks vacation

Kaeja d’Dance is driven by a commitment to innovation in the performing arts through the expression of dance and gesture. We explore identity, personal stories and the complexity of the human experience by integrating the interconnected mediums of live performance, dance film, and community engagement. Kaeja provides platforms for and fosters the creation of new Canadian professional dance works which are featured locally and internationally that inspire connections between professional artists and the broader community.

The company is founded by Karen and Allen Kaeja.

Kaeja d’Dance is seeking a Project and Communications Coordinator (PCC) to join our small, vibrant team and help us build audience and engagement and deliver exciting artistic and community-focused projects. The PCC is responsible for developing effective communications strategies to our many stakeholders including audiences, community participants, donors and for executing these strategies from start to finish. This includes, but is not limited to, managing and implementing all social media platforms, designing marketing assets with the help of part-time staff marketing staff, updating and maintaining the website, designing posters and flyers, and editing short video trailers.

The PCC will also manage the coordination of our events and performances including liaising with constituents for community workshops, indoor and outdoor performance events and our annual Porch View Dances festival. It is an exciting opportunity for an individual who is highly organized, motivated, has a flare for design, a passion for live performance, and works well independently and in collaboration with our team.

Ability to work extended hours, including evenings and weekends during performance periods is necessary. Individual/remote access to social media platforms is a must. A solid understanding and interest of EDI practices is an asset.

• Create general annual communications plan
• Create marketing plans unique to each production and manage their creation, implementation, and analysis
• Design and create Kaeja’s annual report for funders
• Keep website updated
• Create copy and graphics for communications and website
• Preparation of bi-monthly e-newsletters via Constant Contact
• Maintain and update photo & video databases in company server
• Actively post on company social media channels active and monitor activity
• Create posters, postcards, programs, advertisements for both print and digital
• Create video advertisements/trailers

• The lead of all producers & project managers
• Create project timeline for each company production
• Manage project teams and timelines, including fundraising events
• Apply for permits as needed
• Work with contracted publicist on press releases
• Create rehearsal schedules as needed
• Prepare agendas for production meetings
• Create process documentation or update existing documentation
• Supervise and manage summer employees and volunteers

• Expand Kaeja’s educational programming to new markets and new audiences
• Secure teachers for workshops and classes
• Communicate with educational contacts (i.e. With various school boards, dance academies, etc.)
• Manage education bookings and invoicing

• Engage and communicate with:
• Community members to participate in community-oriented projects
• Run info sessions/orientation sessions for community projects
• Connect with local businesses/partners for sponsor ships
• Recruit, train, and supervise volunteers for events and Bingo fundraising

• Communicate with Board of Directors regarding upcoming meetings and minutes
• Draft agendas for Board of Directors meetings
• Assist in organization of archival materials
• Keep organized files in the company server
• Assist Managing Director with…