Global Events Coordinator – Corporate & Executive Events

Global Events Coordinator – Corporate & Executive Events

Support the execution of high‑visibility, global executive events within a fast‑paced corporate environment. This Toronto‑based hybrid role focuses on event logistics and coordination, supporting C‑suite initiatives across North America and Asia. It is a hands‑on, detail‑driven role within a high‑performing global events team, responsible for delivering seamless event experiences across a high volume of programs annually.

• Salaried: $35-42 per hour.
• Incorporated Business Rate: $42-49 per hour.
• 8‑month contract with potential for permanent employment.
• Hybrid schedule with in‑office presence Tuesday to Thursday.

• Full on‑site presence (up to five days per week) during event periods.
• Availability for occasional evening calls to support global teams across Asia and North America.
• Willingness to work extended hours during peak periods, especially from May to July.

• Support the logistics and execution of global corporate events, including executive off‑sites, town halls, board meetings, and leadership programs.
• Provide hands‑on support across a high volume of events (100+ annually across the team).
• Calendar invitations and attendee tracking.
• Rooming lists, travel coordination, and on‑site logistics.
• Support budget tracking, invoice coordination, and financial reconciliation.
• Maintain detailed timelines, documentation, and execution plans.
• Collaborate with internal stakeholders, vendors, and global teams across multiple time zones.
• Provide on‑site event support, troubleshooting real‑time issues and ensuring seamless delivery.
• Partner with Event Managers to support delivery of larger, high‑profile programs.
• Build strong relationships with stakeholders and contribute to a high standard of execution.

• University degree in a relevant field.
• 5+ years of experience supporting global corporate events (corporate or agency environment).
• Proven experience supporting large‑scale events (1000+ attendees or high‑volume event environments).
• Strong project coordination skills with the ability to manage multiple concurrent priorities.
• Experience working in high‑visibility environments supporting executive‑level stakeholders.
• Solid financial acumen with experience supporting event budgets and tracking costs.
• Experience working across global teams and time zones.
• Proficiency with Microsoft Office Suite and Microsoft Teams.
• Experience with event registration platforms (e.g., Cvent) is a strong asset.
• Exceptional attention to detail and ability to work in fast‑paced environments.
• Strong problem‑solving skills and ability to remain calm under pressure.
• High level of ownership, accountability, and service orientation.
• Strong emotional intelligence with the ability to anticipate needs and adapt to stakeholders.