Bilingual Event Planner

* 6 month contract*

Our client is seeking a Bilingual Events Planner who is fluent in both English and French to support the planning and delivery of high-quality conferences, trade shows, forums, and member events. This is an existing vacancy with immediate availability.

This role is ideal for a detail-oriented professional who values structure, collaboration, and long-term stability. You will join a supportive team environment where processes are established, expectations are clear, and your contributions help ensure consistent, successful events year after year.

In this role, you will work closely with the Director of Membership Success and Events to coordinate logistics, sponsorship activities, and on-site execution of conferences and trade shows. You will help create a seamless experience for members, partners, sponsors, and vendors.

Your work will focus on careful planning, financial stewardship, and maintaining strong relationships with stakeholders in both English and French.

• Coordinate registration, venue logistics, hotel arrangements, audiovisual services, interpretation services, and vendor contracts
• Support site inspections and recommend venues for conferences and trade shows
• Manage exhibitor coordination including booth sales, communications, confirmations, and on site setup
• Provide front line bilingual support to members and exhibitors, responding to inquiries and tracking requests
• Prepare detailed event documentation including staff itineraries, vendor contacts, and master schedules
• Oversee on site registration desks and assist delegates, speakers, and sponsors
• Reconcile invoices, prepare sponsorship invoicing, and maintain accurate financial records
• Maintain organized event files and documentation for future reference

• Support the sale of sponsorship and exhibit packages
• Maintain relationships with sponsors and partners
• Assist in negotiating and executing sponsorship agreements
• Ensure sponsorship deliverables are fulfilled accurately and professionally

• Attend committee meetings as a staff liaison
• Support follow up on action items and event related initiatives
• Collaborate with internal teams to coordinate programming logistics and audiovisual requirements

• Bilingual fluency in English and French, written and spoken
• Minimum 3 years of experience in event planning
• Experience in a customer service focused environment
• Post secondary education in Event Planning or a related field
• Strong organizational and project coordination skills
• Experience negotiating vendor contracts
• Ability to manage multiple priorities in a structured environment
• Proficiency in Microsoft Office applications
• Familiarity with event management software and project management tools
• Comfort working with budgets and financial tracking
• Competitive salary range of $65,000 to $90,000 annually
• Hybrid work environment in either Toronto or Ottawa (3 days in)
• Supportive and collaborative team culture
• Opportunity to contribute to established, high profile industry events

Our client offers a reliable and well organized work environment where teamwork, preparation, and attention to detail are highly valued. You will be part of a professional team that takes pride in delivering consistent, high quality events that serve a strong and engaged membership community.

If you are looking for a steady role where your bilingual communication skills and event planning expertise will be appreciated and where you can build long term professional stability, we would be pleased to connect with you.

Disclosure: "Bilingual Source uses artificial intelligence (AI) technology to assist in screening and assessing applicants for this position. This technology helps us match your unique language skills and professional experience with the specific needs of our clients. Final hiring and interview decisions continue to be made by our human recruitment experts."

Vacancy:
This is an existing vacancy with immediate availability. Our client is currently seeking Bilingual Events Planner (English & French required).