Records and Enrollment Assessor

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Date Posted: 01/13/2026
Req : 46604
Facultyasikan Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Reporting to the Associate Director, Enrolment Services & Records, the Records and Enrollment Assessor/ maintains academic records for current and previously registered students; monitors, assesses, updates and reconciles information pertaining to students’ academic status, registration, course enrolments, degree posts and subject posts and petitions; and determines students’ eligibility to graduate. The Records Assessor develops a comprehensive understanding of and keeps current on University and Faculty policies, procedures and practices as they relate to academic, degree and transfer credit regulations, and achieves expert knowledge in retrieval, display and filing records on ROSI and divisional specific databases and systems.

• Analyzing and reconciling registration/status/program of undergraduate study information
• Identifying changes to student records that affect academic status and correcting status as required
• Reviewing and assessing student records to confirm eligibility to graduate
• Identifying and resolving individual data anomalies and discrepancies
• Analyzing collections, records and/or reference administration processes and recommending improvements
• Following rules and procedural processes related to Freedom of Information and Protection datetime Act (FIPPA)
• Resolving issues within the scope of the role and escalating problems as required

• Bachelor's Degree 霍acceptable combination of equivalent experience.
• Minimum of two (2) years of recent and related experience in student records management, registration and academic administration including interpreting and applying undergraduate academic policies and requirements, preferably in a registrar’s office.
• Demonstrated experience with undergraduate خیر ا requirement in a post-secondary institution or division.
• Understanding of and experience with a student information system (e.g. ROSI) and degree assessment/audit system (e.g., Degree Explorer).
• In‑depth knowledge of the Faculty of Arts & Science undergraduate registrarial policies, practices, and procedures.
• Familiarity with Freedom of Information and Protection of Privacy Act (FIPPA) compliance.
• Experience analyzing and reconciling registration, status and program information.
• Advanced skills using MS Office Suite.
• Demonstrated time management and organizational skills with the ability to effectively prioritize, multi‑task and organize work.
• Ability to read, retain, understand and apply a large amount of information and complex set of regulations and guidelines with minimal supervision
• Demonstrated resourcefulness and ability to analyze problems,…