Academic Coordinator Job Toronto area,Ontario Canada,Education / Teaching

Crescent School

Crescent School has been a leader in boys' education since . Located on a beautiful, 37-acre campus in mid-Toronto, Crescent School has students in Grades 3 through 12.

Our mission, Men of Character from Boys of Promise, enables each student to reach the full potential of his unique abilities. Character development drives everything we do. We are committed to mentoring and relational learning – which bring out the best in boys – and instilling core values of respect, responsibility, honesty, and compassion. We nurture well-being while cultivating excellence in academics, arts, athletics, business, outreach, and robotics.

Our expertise is supported by exceptional resources, including high-tech learning spaces, modern libraries, a professionally equipped theatre, and superb athletic facilities.

Crescent School invites applications for the following position:

Academic Coordinator

Reporting to the Deputy Headmaster/Head of School/Executive Director, the Academic Coordinator provides administrative support to the school. This includes scheduling & coordinating meetings/events, leveraging databases and tools to prepare statistical reports, preparing presentations, managing, and filing OSRs, generating transcripts, and providing quality control regarding school correspondence.

Examples of Duties and Responsibilities

Provide administrative support to the Academic Team throughout the school, and act as a primary contact for students, teachers, parents connected to the different academic initiatives and programs.

Provide project support and coordination for key initiatives across the academic calendar including parent-teacher-interviews, report cards, Intersession Week, etc.

Maintain a professional and welcoming environment for community, stakeholders and members, while supporting daily school operations.

Provide administrative support for the Executive Team and department, by managing calendars, booking meetings with students, families, and university representatives.

Coordinate the Ontario Student Records (OSRs) and student transcripts, graduation verification, IEP documents, and other documents as requested

Ensure Ontario Student Records are in compliance with Ministry Guidelines.

Gather statistical data on behalf of the Academic Team providing initial analysis

Coordinate official visits from external organizations

Provide support for student teacher placements and liaise with OISE.

Extract information from databases and manipulate reports in Excel.

Assist with Prize Day and Graduation activities.

Coordinate and provide coverage for testing as needed.

Assist with the annual calendar planning and attend weekly calendar meetings to review upcoming events and logistics, ensure events are reflected accurately, and address any conflicts.

Complete other duties as required.

Job Specific Competencies

Strong computer skills with applications and databases (Microsoft Office, GSuite, Blackbaud, Power School, and similar databases)

Strong verbal and written communication skills

Experience in a service-oriented work environment with a diverse group of stakeholders.

Flexibility to support changing school priorities.

Displays superior attention to detail.

Ability to manage multiple projects and deadlines and adjust priorities accordingly.

Demonstrates good problem-solving skills with a focus on creative resolution and continuous improvement.

Displays a high degree of confidentiality when handling sensitive information.

Knowledge, Education, Experience

Postsecondary education

2+ years of experience in a similar role, in a school setting preferred.


Increase/decrease your Search Radius (miles)



Job Posting Language