Date Posted: 09/14/2026
Req : 50158
Faculty/Division: OISE
Department: Dept of Curriculum, Teaching & Learning
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes
Description:
About us:
OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.
OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.
The Department of Curriculum, Teaching and Learning is the largest of four departments at the Ontario Institute for Studies in Education (OISE). With a diverse community of tenured, research, and teaching stream faculty, the department offers a wide-range of graduate courses and programs relating to academic scholarship and professional practice.
Your opportunity:
Reporting to the Manager, Academic Programs, the Program Administrator is involved in the administration of the Master of Teaching Program. The incumbent will be responsible for administering and advising students; assisting with the graduate admission application processes; processing applications; providing instructor and on-site staff support; taking minutes at the program Committee meetings; maintaining the database of student information; communicating with local and overseas partners;
and assisting in coordinating program events. The incumbent will interact with other administrative support staff in sharing tasks related to the administrative support of the department, supporting the student ethical review process. The Program Administrator will respond to diverse enquiries from the public, students, faculty and staff. Will be the main contact person for coordinating administrative aspects of the programs.
Your responsibilities will include:
- Advising students on program and/or courserequirements by probing and providing a range of options and possible consequences
- Responding to routine admissions and awards enquiries and referring complex enquiries as appropriate
- Keeping well-informed on changes to courses, program requirements, policies and procedures
- Collating and organizing data for various reports
- Verifying the accuracy of information posted on digital platforms
- Tracking and monitoring student course enrollments
- Monitoring student degree progress
- Gathering materials for accreditation and/or program review according to requirements
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two (2) years of recent and relevant experience in graduate student services and program support in an academic setting.
- Demonstrated experience providing front line graduate student services and advising on programs of study and other related information.
- Demonstrated experience with data collection and manipulation, admissions systems, course management and administration, scholarships and grants.
- Demonstrated experience with screening and coordinating graduate admission applications; checking applications for completeness; and entering student data and preparing reports.
- Experience with international student admissions.
- Experience with online courseware systems such as Quercus, including posting materials on SharePoint.
- Demonstrated experience with…
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