Undergraduate Administrator

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Date Posted: 10/29/2026
Req : 50744
Faculty/Division: Faculty of Arts & Science
Department: Department of Sociology
Campus:St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflects the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Sociology is consistently the top-ranked sociology department in Canada and considered one of the best in the world. We are home to the Center for Global Social Policy, which was created in 2013 to support collaborative, international research that speaks to pressing social policy concerns.

We have internationally renowned scholars with excellent track records for securing research funding, producing outstanding sociological research and mentoring our graduate students. Our collegial atmosphere encourages innovation and rigour in teaching and research.

Reporting to the Department Manager and under general direction from the Associate Chair, Undergraduate Studies, the Undergraduate Administrator provides academic advising and academic administration in a high-volume office. The Undergraduate Administrator is the initial contact for all undergraduate student matters, including coordination of enrolment and registration procedures; preparation of course timetables and teaching assignments; maintaining databases and preparing reports on undergraduate admissions, enrolment, waitlists, and related statistical data;

maintaining undergraduate records and files; coordination of final exams and the submission of final marks to the Faculty; identification of potential candidates for scholarships; and preparing materials for departmental communication regarding the undergraduate program. In consultation with the Associate Chair, Undergraduate Studies, the Undergraduate Administrator coordinates the recruitment and hiring of sessional lecturers and stipend instructors for undergraduate courses.

The successful candidate will be a team player who takes initiative and values the collective success of the department over individual achievements.

• Acting as the first point of contact for all undergraduate program-related inquiries
• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
• Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
• Providing data analysis of course enrolments, waitlists, course caps, priority enrolment indicators, and program enrolments in order to diagnose and anticipate enrolment trends
• Recommending alternatives to enhance and improve course availability, offerings, scheduling
• Coordinating the recruitment and hiring of course instructors,…