Project Coordinator, Submittals

What You Will Do

GFT is seeking a Project Coordinator, Submittals to support the needs of several heavy civil/rail infrastructure projects in the GTA region. This role follows a hybrid work model, requiring regular attendance at our Toronto office.

• Coordinate and manage the submission, review, and approval process for all project-related submittals, including drawings, specifications, and technical documents.
• Maintain accurate records and logs of all submittals using established project management systems.
• Serve as the primary liaison between contractors, consultants, and the client for submittal processes.
• Ensure compliance with project timelines and technical standards.
• Monitor and track submittals to ensure timely responses and approvals.
• Collaborate with the Technical Advisor Team to review and validate submittals for accuracy and completeness.
• Prepare reports and updates on the status of submittals for project leadership.
• Coordinate between Technical Advisor Team and Contracting Authority to ensure seamless communication and compliance.
• Oversee submittal review processes, ensuring alignment with the Project Agreement and construction milestones.
• Track deliverables to meet schedules and maintain quality standards.
• Support the Contracting Authority by providing recommendations and compliance evaluations.
• Review and assess Project Co's submittals, schedules, and deliverables for adherence to the Project Agreement.
• Facilitate and participate in meetings (planned, ad-hoc, internal, and external) related to design and submittal review processes.
• Prepare and deliver briefings, training sessions, and materials on submittal review protocols.
• Collaborate with Project Co to develop effective strategies for submittal review and resolution of NCRs (Non-Conformance Reports).
• Ensure all processes conform to Project Agreement provisions, including agreements between the CA and Project Co.
• Provide guidance on submittals, RFIs, and compliance-related reports.

• Bachelor's degree in Engineering, Architecture or Construction Management.
• 3 years related experience.

• Strong written and verbal communication skills.
• Excellent time management skills.
• Strong attention to detail and excellent organizational skills.
• Ability to communicate effectively with multidisciplinary teams and stakeholders.
• Ability to work under pressure and meet tight deadlines.
• Proficiency with Microsoft Office suite, including Word, Excel and Outlook.
• Knowledgeable with Project Wise, Unifier and SharePoint preferred.

The salary range for this position is $61,000 - $70,000. Salary dependent upon experience and geographic location.

At GFT
, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch.

Backed by over a century’s experience, together, we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Location:

Toronto, Ontario
Employment Status:
Full-Time
Sponsorship for Canadian Work authorization is not available for this position.
No relocation assistance will be provided for this position.
Local candidates will be given preference.

Unsolicited resumes from third party agencies will be considered the property of GFT.