Manager, Project Controls

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Program Controls team within Engineering and Safety division is seeking a Project Controls Manager, to support the Project Delivery Teams (PDTs) in monitoring project performance and making sound decisions for their programs/project(s) based on project control facts and data.

What will I be doing?

Develop and implement project controls processes, systems, and tools, in alignment with center-led Project Controls to support assigned programs/projects by providing support, guidance, advice, and training to PDTs; support PDTs in the development of program or project schedules and risk registers; participate in project debriefs, lessons learned on different phases of the project lifecycle, and process improvement work.

Provide expertise for project controls-related activities for assigned projects in support of the planning and execution of day-to-day monitoring and reporting of project performance.

Coordinate and manage monthly project controls activities, analysis, and reporting. Includes coordination of monthly schedule and risk review meetings with project teams.

Liaise between members of the Project Delivery Team, Project Controls, Capital Finance, and Sponsors to, but not limited to:
Communicate and inform on outputs such as project analysis, trending, and recovery plans. Contribute to Program and Portfolio Management activities, development, and continuous improvement. Administer Project Change Management processes to project, schedule, scope, and cost. Perform impact assessments of potential changes to inform Senior Management decisions.

Develop and support project teams to present to leadership team (Project Delivery Teams, Program Controls, Chief Engineer & Safety Office) monthly project controls analysis and results including scheduling and risk with support from functional analysts and leads.

Make recommendations for project controls process improvements to enhance analytics, efficiencies, and predictability.

Create documentation required for project approvals, including screening estimates and schedules, and coordinating reviews and approvals.

Review and advise when requested, vendor project controls deliverables quality and consistency to contractual terms and conditions.

Assist the Sr Manager Project Controls with ensuring schedule integration, accuracy, and reporting among all the areas of the project and across portfolios. Manage the integration of risk and opportunities with the project schedule and budgets.

Resolve issues and ensure consistency and data compatibility between the cost control, planning/scheduling, risk, quality, and estimating functions and deliverables.

What Skills and Qualifications Do I Need?

Demonstrated progressive experience with increasing responsibility in the Management of large dollar value Project / Program Controls, including State of Good Repair capital projects transit experience is a plus.

Demonstrated knowledge of project planning and scheduling using tools such as Primavera P6 and MS Project and demonstrable knowledge in project risk management, including using industry Risk Assessment software applications such as Active Risk Manager (ARM) or Primavera Risk Analyser (PRA), @Risk.

Active membership or accreditation in AACE, PMI, or similar association is a plus.

Exceptionally skilled in project controls theory, principles and practice

Attention to detail, performing professional using industry standard software packages and applications and data management.

Demonstrable highly skilled experience of reasoned decision-making in high pressure and paced environments

Demonstrable highly skilled experience of successfully managing competing objectives of external and internal stakeholders and recognizing materiality

Excellent problem solving and influencing skills to: establish effective working relationships; negotiate and deal with a variety of contacts both internal and external to the organization; gain cooperation from individuals not under direct authority and comfort working with minimal supervision

Ability to communicate / interface effectively with senior management (Directors, VPs)

Ability to engage and influence a wide variety of portfolio, program and project resources including but not limited to Engineers, Finance, Project Managers and External Stakeholders

Excellent leadership skills to motivate a team, set high standards and clear expectations, manage expectations and outputs

Excellent writing skills…