Office Project Manager

Company:
Mitrex & Cladify

Position:
Office Project Manager

Location : 41 Racine Rd, Etobicoke. Ontario

Job Type: Full-time (In-office)

About Us:

We are global leaders in sustainable building envelope solutions. We specialize in manufacturing, developing, and integrating renewable energy technologies, modern architectural products, and high-performing wall systems to create sustainable, energy-efficient buildings. Our commitment to environmental responsibility and cutting-edge technology drives us to revolutionize the construction industry. Join us in our mission to provide aesthetically pleasing, durable, and energy-efficient products and solutions that transform the way we build

Job Description:

As the Site Project Manager, you will play a crucial role in overseeing the activities of our construction projects. Working across departments, you will ensure the successful execution of projects from planning to completion while maintaining the highest standards of quality, safety, and efficiency. Your expertise in construction, along with your commitment to sustainability, will be vital in delivering exceptional results and advancing the mission of Mitrex and Cladify.

Responsibilities:

Project Setup & Handover

• Receive and review handover packages from sales and design at project kickoff
• Confirm all required documentation is in place before production orders are released
• Verify payment status with accounting prior to project initiation
• Set up project files, schedules, and tracking in the project management system

Client Communication

• Serve as the primary office contact for all client correspondence throughout the project
• Handle RFIs, approval requests, product sample submissions, and formal notices (e.g. delay letters)
• Close out non-conformity reports, testing reports, and mockup approvals in a timely manner

Drawings & Approvals

• Manage the shop drawing approval workflow across design, engineering, and the client
• Coordinate panel layout approvals between the client, production, and design teams
• Liaise with engineers for stamp approvals, product data sheet sign-offs, and SLD drawing reviews
• Navigate jurisdiction-specific submission requirements (e.g. NYC permitting) in coordination with external engineers, and ad hoc certifications and international supply projects documentation
• Route documents to the right people at the right stage and track outstanding approvals

Change Order Management

• Process and document all change orders including scope adjustments, material changes, expedition fees, and client-requested additions
• Ensure change orders are formally acknowledged and reflected in project schedules and budgets

Scheduling

• Maintain an up-to-date project schedule for all active projects
• Align internal production and delivery milestones with the client's schedule
• Flag schedule risks early and coordinate internally to resolve

Supply & Install — Office Coordination

• Assign installers and manage installer contracts, including obtaining and comparing pricing
• Coordinate material delivery timing with logistics and the site project manager
• Prepare and organize health & safety documentation: QC inspection checklists, inspection and testing plans (ITP), and related submittals
• Arrange engineer site visits and manage approval sign-offs from the office
• Source suppliers for technical items when supply issues arise and manage lead times
• Prepare and format all documents required for site submissions and regulatory approvals

Project Tracking & Internal Reporting

• Maintain current project status across all active projects in the project management system
• Provide regular updates to internal leadership on project milestones, open approvals, and risks
• Log and track all change orders, client decisions, and key correspondence

Budgeting Support

• Track project budgets and flag variances or cost overruns to the appropriate team
• Document the cost impact of change orders and scope changes for review

Project Closeout

• Confirm all deliverables are complete and coordinate final client sign-offs
• Archive all project documentation in an organized and accessible format
• Participate in post-project reviews and contribute to process improvement

Qualifications

• Bachelor’s degree in civil…