Event Manager
Job in
Toronto, Ontario, M5A, Canada
Listing for:
Scotiabank
Full Time
position
Listed on 2026-02-15
Job specializations:
-
Entertainment & Gaming
Event Manager / Planner
Job Description & How to Apply Below
Is this role right for you?
in this role, you will:
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.Working in close collaboration with Senior Event Designer, accountable for the planning and execution of hhigh-quality client experiences through:Expertly and consistently managed events and conferences.Building deep, trusting relationships with business partners.Planning and execution on assigned events and initiatives through to completion.Managing cost effectively, calibrating for the current economic climate, shareholder value, optics, and business line objectives, while still delivering a quality and forward-looking program.Identifying risks to timelines and provides solutions to ensure all deliverables are met while managing client and team expectations with care and consideration.Managing approved budgets until program completion, including working with the Manager, Financial & Operations Management (Events) to ensure event expenses are appropriately tracked, monitoring actual spend vs budget, identifying any risks and escalating as required; performs post event budget reconciliation within 60 days of event closing.Manage event expenses, including verifying that invoices are aligned with cost estimates, obtaining the appropriate approvals for invoices, and submitting invoices and credit card expense reports in a timely manner.Ensures transparency as it relates to client expectations.On a program-to-program basis, may negotiate venue contracts. Works with Marketing Operations team to ensure event compliance and regulatory requirements are met, including Third-Party Risk Management, Procurement, Vendor Onboarding, and Expense Policy.Prepares all electronic and printed materials and collateral for events and conferences to ensure consistency and accuracy in messaging and branding and obtains necessary approvals before circulation or production; works collaboratively with creative and production services to ensure brand standards are met; and with marketing partners to ensure messaging is consistent with brand and business objectives.Provides guidance and advice to clients on proper event logistics & details, based on objectives and program briefs.Leads and manages all aspects of event execution, end-to-end, including:
Provides options for venue selection, including contract negotiation and site visits to ensure the quality and appropriateness of the site.Manages relationships with partners, participants, external vendors, suppliers, and agencies, reviewing, managing, and reporting on event data.Providing on-site support for assigned events and attending other events as delegated by the Senior Event Designer.Oversees the development of gift/giveaway options for events and ensures that items are ordered to meet required deadlines, quality standards, and regulatory requirements.Proactively identifies opportunities to improve processes and works collaboratively with the team.Maintain standardized event processes and procedures including but not limited to event documentation, standard templates, critical path (work-back schedule), RASI (Responsible, Accountable, Support, Informed document), project plans, function sheets, de-brief documents, post-event surveys, budget aapprovals and reconciliations, attendee tracking lists, and post-event reports.Work within the preferred list of preferred vendors; identify potential vendors/suppliers where applicable.Help to maintain the preferred venue database.Responsible for the integrity and accuracy of event information on Aventri/STOVA, the event portal, and the Lighthouse Event Marketing shared drives.Document, and reconcile event contracts, invoices, and expenses per the process identified and within the timeframe prescribed by operations.Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.Champions a high-performance environment and demonstrates a commitment to Scotiabank’s values: accountability, passion, integrity and respect. Delivers results in accordance with Scotiabank behavioural competencies.…
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