Senior Event Producer ; Hybrid

Position Overview

The Senior Event Producer is primarily responsible for the successful planning and execution of corporate events, association events, keynotes, special events and branding activations. The Senior Event Producer will lead and inspire event teams, manage expectations and work collaboratively to find creative solutions during the development of projects. The Senior Event Producer will provide design guidance, and oversight of event management team for large scale events.

They will produce and stage all elements of a program, oversee show staff, forge positive relationships with client and verify final billing. This role manages efforts of all departments working on an event to properly execute a flawless production process while maintaining budget control, safeguarding profitability, and exceeding customer expectations. The Senior Event Producer is responsible for creating a Scope of Work relevant to the event.

The Senior Event Producer is responsible for relaying any pertinent information to the Account Manager, when applicable. The Senior Event Producer reports to the Director, Event Production.

Please note that this position is a one-year fixed-term contract. Specific contract dates will be discussed during the recruitment process.

• Execute all Event Production functions necessary to deliver events at the highest levels of production efficiencies within budget, scope, and timeline.
• Responsible for project budgets, partnering with the appropriate discipline leads to mitigate risks.
• Responsible for ensuring all work is delivered within target profitability margins.
• Properly reconcile events, specifically delivering a wrap report and ensuring that all administrative data and paperwork has been entered, submitted, cross checked, and reconciled across the entire project in conjunction with Production Coordinator.
• Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention.
• Responsible for compliance with established Standard Operating Procedures (SOPs), Technical Standards and Production Standards.
• Support, sponsor and execute all company initiatives.
• Communicate goals and objectives to Event Execution team members clearly and frequently.
• Lead by example in portraying a polished, professional image in accordance with the standards set forth in the Encore team member guidebook.
• Provide leadership for the event execution team.

• Partner with Sales during the proposal stage (including RFP assistance and/or proposal writing)
• Evaluate initial creative concepts, define deliverables and budgetary elements.
• Keep current with changing trends in event technology and design.
• Work with marketing team to produce collateral for Encore service offerings (scenic, creative, event production)

• Manage and maintain the event’s creative vision by bringing all elements/teams together from planning to execution.
• Consult with Account Manager and Event Process to prepare event budget, and review any scope changes throughout event pre-production.
• Serve as a strategic partner for the customer to realize their vision from concept to execution.
• Collaborate with venue teams for any projects in managed properties, if applicable.
• Lead all project management elements, team meetings, benchmarks, etc.
• Arrange and attend client site inspections.
• Partner with the Creative Producer to bring forth the most innovative and experiential based solutions for our clients.
• Engage Media Lab to develop video, graphics and print materials.
• Engage Production Manager to oversee technical elements and create production schedule.
• Identify and mitigate risks to projects and solve issues before they affect production by collaborating with internal stakeholders.
• Research, recommend and hire suppliers, freelance support and talent where needed, including the review and negotiation of contracts.

• Maintain quality control throughout the entire show, while keeping event on scope.
• Ensure production budgets are well executed and remain profitable.
• Lead show calls and assist in stage management as needed.

• Schedule and lead internal and client debriefs.
• Review, approve and ensure any event POs have been submitted with Production Coordinator.
• Work with Account Manager, Event Process and Finance on invoice approvals prior to client billing.
• Complete a post-show event report to communicate account intelligence with show team on a per event basis.

• Actively mentor team members.
• Manage and build client relationships across multiple events.
• Perform other duties as needed for Event Production.

• Bachelor’s degree in relevant field preferred
• 7+ years of show management or production experience required
• Onsite crew management experience
• Strong client relationship skills, strong written and oral communications skills, and detail oriented
• Knowledge of…