Manager, Programming and Special Projects; Performing Arts

The Royal Conservatory (RCM) is one of the largest and most respected music education institutions in the world, providing the definitive standard of excellence in curriculum design, assessment, performance training, and teacher certification. Graduates from its two performance training programs, The Glenn Gould School and The Phil & Eli Taylor Performance Academy for Young Artists, regularly perform on major international stages.

The RCM is also a leader in the development of early childhood education programs and arts-based social programs, and presents a diverse range of concerts featuring the finest Canadian and international artists in its magnificent performance space, Koerner Hall. Please visit  for more information.

The Manager, Programming and Special Projects executes the requirements for all concerts presented by The Royal Conservatory (RC Presents). This includes liaising with artist management, issuing offers and RCP budgets, programming postlude performances, and taking a lead role in grant applications as required. The role works closely with the Executive and Artistic Directors of Performing Arts Division (PAD) as well as two Assistant Managers, Concerts and Artists to support all aspects of programming the concert season and its annual budget and fundraising processes.

• Work hand-in-hand with Artistic Director to research and identify artists from the classical, jazz, global music, singer-songwriter, and pop genres for potential bookings at the RCM.
• Use existing or develop relationships within the artist/agent/manager worlds to ensure the finest artists across all genres consider Koerner Hall.
• Attend programming conferences, workshops, and concerts in other venues in the GTA.
• Prepare individual concert budgets and present financial offers to agents and managers.
• Work with Performing Arts’ Marketing and Communication teams to develop and proof season materials.
• Share the duties of management of artists and performances while they are on site.
• Introduce concerts and welcome audiences from the stage as needed.
• Represent RCM at industry meetings and similar networks when opportunities arise.
• EMS:
  Manage initial bookings, confirmations, create RCP concert files and oversee creation of Koerner Hall Calendar with Assistant Manager, Concerts and Artists.

• Create and maintain RCP season budget, as well as individual performance budget sheets.
• Collaborate with the Executive and Artistic Directors to develop and send out artist offer letters and budgets based on projected ticket sales and targets for upcoming seasons.
• Coordinate with Finance and the rest of the RCP team to finalize performance budgets as well as month end closing and periodic reforecasts.
• Coordinate with the Box Office to develop budget variance reporting and concert ticketing categories within the ticketing system.
• During initial stages, develop and draft artist budgets and offer letters for artist management and support the facilitation of approvals and confirmation for engagements.
• Prepare contracts and artists payments for RCM commissions and ensure the timely delivery of materials.
• Create co-presentation contracts between the RCM and various partner organizations.
• Review contracts before they are returned to artists and review artists payments for RCM commissions.
• Review cheque requisition forms for all artist payments for Finance, ensuring the appropriate financial coding and budget considerations are observed.

• Oversee programming of performances for each season by local artists across a variety of genres (approximately 25 per season).
• Negotiate fees and navigate instrumentation and equipment considerations.
• Collaborate with PAD's grants team and Finance team to write grant applications and develop budgets.
• Communicate with required internal stakeholders regarding grant deadlines, reviews, and necessary board signatures.
• Provide clarification as required with the relevant granting body officials.
• Ensure documents are delivered within grant submission deadlines.
• Track upcoming submission and reporting deadlines for RCP operating grants. Notify Executive and Artistic Directors as well as Finance of any upcoming deadlines in advance.
• Update and maintain CADAC for the Performing Arts Division.

• Take a lead role in coordinating various outreach activities such as Indigenous Music Summit, etc.
• Provide coaching and…