Finance & Administration Controller

Overview

The Finance & Administration Controller establishes standards for accurate financial transactions and reporting, providing the information needed for sound decision-making. He is responsible for developing tools and standardizing processes to ensure appropriate and reliable internal controls across all Canadian branches.

ALSTEF GROUP is an established leader in the design, integration and maintenance of turnkey automated solutions for the airports, intralogistics and parcel sorting. With a strong international presence, we are committed to the delivery of tailored and scalable solutions that enhance operational efficiency and meet our clients needs.

With over 1,000 employees spanning 18 countries, across 5 continents, this is a unique opportunity to become part of a culturally diverse, talented workforce.

The Finance & Administration Controller establishes standards for accurate financial transactions and reporting, providing the information needed for sound decision-making. He is responsible for developing tools and standardizing processes to ensure appropriate and reliable internal controls across all Canadian branches.

• Financial Oversight
• Oversee the accounting closing process, including journal entries and account reconciliations;
• Prepare, analyze and present financial statements, management reports, budgets and performance dashboards;
• Manage cash flow, banking relationships and negotiate lines of credit and other financial agreements.
• Strategic analyses and planning
• Lead budget forecasting in collaboration with departmental managers;
• Analyze the company s financial performance and recommend strategies to optimize profitability and efficiency;
• Develop and implement financial policies and procedures in line with strategic objectives.
• Project Financial Support and Decision-Making
• Actively participate in the validation of project proposals and commercial offers, ensuring financial feasibility and alignment with company objectives;
• Support monthly project / service reviews by analyzing financial performance, identifying deviations and recommending mitigation plans with the support of the project controller;
• Collaborate closely with project managers, operational teams, project controller and the Group to ensure that key financial decisions and corrective actions are informed, timely and aligned with strategic and operational goals;
• Provide insights on cost control, budgeting, and financial risk management for complex systems, ensuring projects remain profitable and compliant with internal standards.
• Leadership and Team Management
• Recruit, train and mentor accounting staff while fostering professional development;
• Evaluate team performance, set objectives and manage schedules and priorities;
• Promote a corporate culture based on organizational values.
• Compliance and Risks Management
• Ensure compliance with accounting, tax, and regulatory standards;
• Oversee insurance coverage (liability, commercial, etc.) and assess risks;
• Coordinate internal and external audits to ensure operational integrity.
• Process Improvement and Digitization
• Actively support and improve Net Suite ERP for the finance department (implementation in progress, Nov 1st);
• Standardize and streamline accounting processes / RACI across Canadian branches.
• Administrative Supervision
• Oversee and support the team responsible for:
• o Activities related to special events;
• o Managing business travel arrangements;
• o Administrative tasks, including lease renewals, rental contracts, purchasing, customer support, promotional items, office supplies, customs, and shipping.
• Insurance Contract Management
• Support and oversee the management of insurance contracts (liability, property, commercial, etc.) ;
• Act as the main point of contact with insurers and brokers, ensuring adequate coverage for company operations;
• Monitor renewals, claims, and compliance with contractual obligations, while optimizing cost-effectiveness and risks mitigation.

• University degree in accounting, finance, or business;
• Minimum 10 years in finance, preferably in complex or multi-site environments;
• Ability to understand, optimize, and harmonize complex financial…