Clinic Manager

Entity: WELL HEALTH CLINIC NETWORKS INC.

Position Title:

Clinic Manager Salary Range: $50,/ year Job Class:
Full Time

Work Location:

Davisville, Suite 600 - 1881 Yonge Street, Toronto, Ontario, M4S 3C4 About the Company

WELL’s mission is to tech-enable healthcare providers. We do this by developing the best technologies, services, and support available, which ensures healthcare providers are empowered to positively impact patient outcomes. WELL’s comprehensive healthcare and digital platform includes extensive front and back-office management software applications that help physicians run and secure their practices. WELL’s solutions enable more than 42,000 healthcare providers between the US and Canada and power the largest owned and operated healthcare ecosystem in Canada with more than 220 clinics supporting primary care, specialized care, and diagnostic services.

In the United States WELL’s solutions are focused on specialized markets such as the gastrointestinal market, women’s health, primary care, and mental health. WELL, is publicly traded on the Toronto Stock Exchange under the symbol “WELL” and on the OTC Exchange under the symbol “WHTCF”. To learn more about the Company, please visit: www.well.company.

We are looking for a highly capable and motivated Clinic Manager who combines leadership and operational management with front-line administrative and nursing support. This unique role is ideal for someone with a clinical background (e.g., as an MOA or nurse) who is ready to take on broader responsibilities, including managing clinic performance, leading a team, and ensuring a high standard of care and service delivery.

• Oversee daily clinic operations, patient flow, staffing, and room allocation.
• Monitor clinic expenses, staffing ratios, inventory, and operational KPIs.
• Identify workflow gaps and implement improvements.
• Maintain a clean, safe, and welcoming clinic environment.
• Ensure WELL policies and regulatory requirements are followed.

• Recruit, onboard, schedule, coach, and support clinic staff.
• Manage attendance, vacation requests, timecards, and coverage.
• Promote cross-training, accountability, and team engagement.
• Support performance management and address staff concerns.

• Coordinate physician schedules, coverage, rooms, and onboarding.
• Support EMR access, billing setup, supplies, and clinic workflows.
• Act as the main contact between physicians, staff, and corporate teams.
• Support physician recruitment, retention, and practice growth.

• Maintain a positive and patient-focused clinic experience.
• Monitor wait times, appointment access, and patient flow.
• Address patient concerns and elevate serious issues when required.

• Oversee accurate and timely OHIP and private billing.
• Monitor rejected claims, accounts receivable, and payment reconciliation.
• Track clinic performance and prepare operational reports.
• Create and follow up on action plans for areas below target.

• Manage clinic supplies, equipment, and exam-room readiness.
• Coordinate repairs, maintenance, cleaning, and vendors.
• Report and follow up on EMR, phone, printer, and other IT issues.
• Support new systems and clinic improvement projects.

• Maintain privacy, IPAC, health and safety, and College requirements.
• Support incident reporting, audits, and corrective actions.
• Protect patient confidentiality and appropriate EMR access.

• Provide MOA coverage when needed.
• Answer phones, greet and check in patients, and schedule appointments.
• Manage referrals, forms, faxes, and patient records.
• Collect payments and support OHIP and private billing.

• Healthcare administration or…