Medical Secretary, Ontario Fetal Centre
Mount Sinai Hospital, 600 University Avenue, Toronto, Ontario, Canada
Job DescriptionPosted Monday, August 31, 2026 at 4:00 a.m. | Expires Tuesday, September 15, 2026 at 3:59 a.m.
Sinai Health is looking for a Medical Secretary, Ontario Fetal Centre
.
The position of Medical Secretary is for the Women's unit located on the 3rd floor of 700 University Ave.
This specialized clinic-style unit is a part of Mount Sinai Hospital with two convenient sites at 700 and 600 University Avenue that run Monday to Friday. The program is a comprehensive service, dedicated to enhancing the well-being of both the mother and the fetus. We offer a range of services, including fetal ultrasound, assessment, early detection, in-utero therapy, and treatment. Collaborating with Sick Kids, our program delivers expert care in addressing fetal anomalies and in-utero surgical procedures.
Our primary focus is on the early identification of various conditions, such as preterm birth, fetal anomalies, placental health issues, and infectious diseases. Through timely surgical consultations and interventions, we aim to improve the long-term health outcomes for neonates.
In this role you will:
- Schedule appointments and register patients electronically
- Answer telephone calls; refer urgent calls to the appropriate team member
- Prepare invoices for patients
- Fax appointment notifications and coordinate specialist consults for patients
- Notify patients of appointment times and requirements for their visit
- Provide general clinical administration support for the department
- Prepare new patient charts, filing of medical information and diagnostic test results in patient charts
- Prepare and submit monthly statistics
- Book patients for procedures on electronic booking system
- Recalling old files/archiving files with off-site storage company
- Daily entry and maintenance of logs
- Ordering supplies/printing of forms
- Perform other duties consistent with the job classification as required
Job Requirements:
Mandatory
- Successful completion of a diploma or degree from an accredited educational institution, with preference given to those who have graduated from a Medical Secretary program
- 1 year of experience in an office support role, preferably in a healthcare setting
Preferred
- Working knowledge of CIS, ASTRAIA and POWER CHART
Skills and Knowledge
- Good knowledge of medical terminology
- Advanced computer skills in Microsoft Word, Excel and Power Point
- Excellent customer service, problem solving and conflict resolution skills
- Demonstrated organizational and multitasking skills, including the ability to prioritize tasks
- Effective verbal and written skills
- Ability to work effectively as a strong team player on a multidisciplinary team, in a fast-paced environment
- Demonstrated maturity and an ability to effectively interact with all levels of staff, patients and their families
- Ability to be compassionate with patients/couples with pregnancy complications
- Demonstrated satisfactory work performance and attendance history
Job Type :
Part Time
Hours :
Minimum of 24 hours per week - Days and evenings (Monday to Friday)
Mount Sinai Hospital, 600 University Avenue, Toronto, Ontario, Canada
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