Medical Secretary- Heart Function Clinic - Temporary Part-Time

Summary of Duties

• Scheduling of outpatient and inpatient procedures for the various clinics/ cardiac triage office within the Schulich Ambulatory Services.
• Scheduling pre-assessment appointments.
• Managing the clinic schedule
• Preparation of patient charts and filing as required.
• Telephone patients with appointments and instructions to arrive
• Answer telephone and direct patients to appropriate individual
• Fax to MDs offices and retrieve faxed info and place in appropriate spot
• Checking fax and email for new referrals or patients needing a follow up
• Assist with CCN data entry
• Entering Corhealth data into the database
• Communicate with RN coordinators, RNs, NPs, techs, SW and MDs as needed
• Ordering supplies as needed.
• Other secretarial/receptionist duties as required.
• Registering patients into Quadramed
• Receive and collate patient referrals from internal/ external sources
• Schedule and coordinate follow up appointments and diagnostics
• Assist with triaging patients for scheduling

• Minimum Grade 12 or equivalent as recognized by the Province of Ontario Ministry of Education
• Medical Office Administration diploma or Medical Office Assistant certificate
• Administrative experience in a health care setting
• Typing at 40 net words per minute or keyboarding at 106 net keystrokes per minute
• Excellent understanding of medical terminology
• Familiar with Microsoft Office including Word and Excel
• Ability to work independently in a team-environment
• Able to organize and prioritize workload
• Excellent communication and interpersonal skills