Medical Office Administrator

Health One Medical & Wellness is a renowned multidisciplinary health and wellness clinic that brings together eight departments under one roof. With clinics in North York, Toronto Harbourfront, and King West (The Well), and continuing to expand with the launch of a new Toronto Metro Centre location, we deliver holistic healthcare to more patients across the GTA and beyond through our Medical, Dental, Rehab, Optometry, Wellness, Mental Health, Skin Clinic, and Pharmacy services.

Our ultimate mission is to help Canadians live healthy and inspired lives, and YOU can help us achieve this.

At Health One, we’re all about collaboration, innovation, and inspiration. Our team members are motivated, curious, and value total wellness both at work and in their personal lives. We invest in our people, provide exciting growth opportunities, and offer an environment where you can develop your skills personally and as an professional. If you’re ready to join one of the fastest-growing holistic healthcare teams in Canada, we’d love to hear from you!

Health One is seeking experienced an Medical Office Administrator to join our expanding team. If you have a strong background in walk-in and family medicine, thrive in a fast-paced environment, and are passionate about delivering compassionate patient care, we want to hear from you.

In this vital role, you will support the seamless daily operations of our medical practice, ensuring a positive and efficient experience for all patients visiting both our walk-in and family medicine departments. Your key responsibilities will include assisting the clinical team with a range of administrative tasks while consistently providing exceptional client service.

• Provide compassionate and attentive service to patients, ensuring they feel valued, heard, and consistently receive a five-star experience.
• Manage front desk operations with exceptional attention to detail, including appointment scheduling, confirmations, billing, payment processing, and accurate data entry.
• Support efficient clinic operations by adhering to policies and procedures, offering dependable administrative assistance, and contributing to the achievement of business goals.
• Proactively identify opportunities to enhance the patient experience and assist management in optimizing clinic performance and growth.

• Minimum of 1 year experience in Medical Office Administration or Reception.
• Excellent client service skills with strong verbal and written communication.
• Strong work ethic, organizational ability, and capacity to manage competing priorities efficiently.
• Self-motivated and goal-oriented, with a willingness to take on diverse responsibilities to support growth.
• Proficient in MS Office (Word, Excel, Outlook) and experienced with CRM/EMR systems, specifically PS Suite software.

• Post-secondary education in Medical Office Administration or a related field.
• Certification and experience in intramuscular (IM) injections.

• Join a supportive and positive leadership team dedicated to your success.
• Work in a modern, well-equipped facility designed for both staff and patient comfort.
• Enjoy regular staff engagement activities, including themed events, monthly birthday celebrations, and team-building opportunities.

• Competitive hourly rate offered
• Team member discount program on all services & products offered at Health One (Dental, Optometry, Skin Care, Massage, Psychotherapy, etc.)

• Full Time hours
• Weekend availability is required

At Health One, we are committed to treating every employee and prospective employee with dignity and respect, and we strive to create work environments where all individuals can thrive. Employment…