Payroll Specialist

Key Responsibilities

• Working closely with the People Experience Team acts as a point of escalation and provides guidance in response to a range of payroll inquiries (e.g., completion of payroll transactions, contract deductions, payroll earnings, coding of time entry for hours worked, questions on accrual balances re: vacation, overtime) from Agency Managers and staff (all levels) based on application of established payroll processes and practices, Collective Agreements and payroll legislation.
• Plays an active role in reviewing inquiries sent to the Payroll Inbox, in investigating these inquiries and takes necessary actions to bring them to a timely resolution.
• Processes bi-weekly payroll, ensuring compliance with all applicable legislation, PHO's policies and procedures and Collective Agreements.
• Audit payroll output as per established standard operating procedures (SOPs) prior to finalizing and transmitting the payroll, to ensure accuracy.
• Follows-up on payroll issues and resolves any discrepancies in a timely manner.
• Prepare and distribute post pay reports for Finance, Human Resources and Management.
• Reviews and reconciles third party payroll remittances and completes Cheque Requisition.
• Receives and run reports on employee changes entered into the HRIS by the People Experience Team (PEX) and interfaced to the payroll system.
• Reviews and verifies the changes for accuracy, and that transactions are in compliance with the Collective Agreements, Employment Standards Act and payroll control policies.
• Process all applicable payroll requirements as defined by the change to the employee e.g. new hire, rate change retro, top-up, pay adjustments, termination pay, ROE etc.
• Yearend reconciliation and processing of T4 earnings and Employer Health Tax.
• Validate and process Form T2200.
• Review/reconcile pension contributions and finalize Member Data Collection (MDC) reporting for terminations and yearend reporting.
• Calculate and process Pension Adjustments.
• Work with HR to receive an export of the hours to Payroll for processing in a timely and accurate manner aligned with pay period close deadlines.
• Review and correct errors resulting from hours upload to Payroll, pay processing, and take appropriate action to resolve and process.
• Provides support with time entry and accrual updates and investigations.
• Provides advice to Attendance Coordinators and Timekeepers regarding internal policies/procedures on Attendance Management and validates the accuracy of their transactions as required.
• Coordinate with Human Resources and our pension providers to ensure accurate and timely deduction of employee contributions and buyback.
• Assists employees with Online Self Service registration to the Payroll System.
• Provides support to inquiries from PHO Managers and staff regarding a variety of routine attendance and payroll functions, e.g. coding of time, how to process specific transactions, questions on staff balances re: vacation, overtime, etc.
• Working in conjunction with the HR and Disability Management Specialist, ensure that all employees that are on leave are actioned and processed in accordance with the Collective Agreements and applicable policies.
• In conjunction with Finance and the external auditors, gather employee samples and reports needed to aid in the validation of the internal controls and data integrity.
• Collects Payroll mail and distributes accordingly.
• Provides assistance on projects related to the development and implementation of payroll procedures, systems and practices.
• Will be the back up of the Payroll Team Lead position when they are out of office.
• Responsible for the orientation and knowledge sharing / training of new Payroll Specialists and ensure that processes/procedures are done in a standardized…