Discover the excitement of supporting recruitment in one of the most diverse industries—health care. As a Assistant, Talent Acquisition, you’ll coordinate the hiring process across unionized and non-unionized roles, gaining exposure to everything from clinical positions to operational support. This is a great opportunity for those beginning their HR career journey, offering valuable experience in a fast-paced, collaborative environment where your contributions make a meaningful impact.
Is this you?
Are you a quick learner who loves to take on new challenges? In this role, you’ll put your adaptability to the test as you support recruitment for a wide variety of roles. Your ability to pick up new systems and processes quickly ensures the recruitment team stays agile and efficient, even when priorities shift.
You excel at maintaining operational efficiency through meticulous attention to detail and effective process management. From coordinating multiple interview schedules to ensuring timely job postings, your precision guarantees seamless execution. Your adeptness at prioritization enables the recruitment team to stay focused and deliver a superior candidate experience. With a demonstrated talent for managing multiple priorities, you consistently achieve exceptional accuracy while navigating competing demands.
Are you someone who combines problem-solving skills with a high level of professionalism? In this role, your ability to exercise sound judgment and take initiative will be essential when handling sensitive information or managing nuanced inquiries. Your resourcefulness, reliability, and diplomatic approach make you a trusted partner in maintaining seamless recruitment workflows.
About the Talent Acquisition team
Our Talent Acquisition team plays a crucial role in ensuring Sinai Health remains at the cutting edge of patient care by providing essential services such as recruitment and hiring selection, job fairs/hiring events, sourcing and outreach, employer branding, and talent pipeline development. We focus on recruiting for both Mount Sinai and Hennick Bridgepoint Hospitals while partnering with other HR teams within the People and Culture portfolio department.
In our recruitment endeavors, we prioritize creativity and innovation to optimize processes and technologies. This strategy enables us to effectively cater to the requirements of 100+ clients, successfully filling over 300 diverse positions.
- Provide superior customer service when performing a variety of administrative functions, including responding to internal and external queries; refer matters to appropriate members of the team
- Produce routine reports and responds to standard requests for information utilizing the Human Resources Capital Management System – Ceridian Dayforce and other relevant departmental information systems
- Support the recruitment process through:
- The receipt and review of the Recruitment Request Form and supporting in the creation of digital recruitment files
- Tracking vacancies and file progress; ongoing tracking and follow-up on recruitment checklist requirements
- Drafting and revising job postings; posting positions on internal boards, Applicant Tracking Systems and niche posting sites
- Screening resumes and phone screening applicants (when required)
- Creating seniority lists and requisite documentation
- Booking appointments to support file management e.g. client/vendor meetings, phone screens, and interviews
- Securing, submitting and checking references with our external vendor for completion Drafting and issuing contract extension/transfer/offer/rejection letters
- Completing new employee paperwork and preparing new hire files for documentation
- Tracking and following up on new hire on-boarding requirements
- Provide support for:
- Job fairs, open houses and circuit interviews
- Relevant departmental committees, working groups, and steering committees
- Assist with routine file reviews, audits, correspondence creation, and maintaining tracking documents to support organizational processes
- Facilitate and distribute clerical testing to candidates
- Assist with scheduling meetings and booking rooms; draft meeting agendas; prepare related materials; compose meeting minutes and related correspondence
- Create and support the maintenance of the department's file management system
- Coordinate shared Email inboxes
- Sort and distribute incoming mail; ensure all opened mail is date stamped and passed to appropriate team member
- Perform a variety of other…
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