Human Resources Coordinator

Company Description

Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their buildings, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

Why join the Classic team?

• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.
• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.
• Social events:
  Building camaraderie and fostering a sense of community is essential.

The HR Coordinator plays a key role in supporting positive and proactive employee experience by delivering responsive, high-quality HR services across the organization. Through daily interactions with employees and leaders, the HR Coordinator provides timely guidance, gathers valuable insights, and supports the implementation of HR initiatives. This role partners closely with the HR team to assist in all functional areas of Human Resources, including onboarding, benefits & pension administration, and employee-focused support.

HR Inbox Management & Administration

• Monitor and manage the shared HR inbox as the first point of contact for employee inquiries.
• Respond to general HR questions, ensuring employees receive clear and helpful information.
• Identify and flag emails requiring escalation to the appropriate HRBP.
• Prioritize incoming messages based on urgency and subject matter, ensuring time‑sensitive items are addressed promptly.
• Ensure confidentiality and discretion when handling sensitive employee information.

• Coordinate with hiring managers to ensure all pre‑start requirements (equipment, system access, training schedules) are prepared in advance of the employee’s first day.
• Assist in facilitating the new hire orientation process for all branches, ensuring a smooth and welcoming experience for new hires.
• Follow up with new employees to ensure completion of all onboarding tasks and required documentation within BambooHR.
• Review completed onboarding packets in BambooHR, download all relevant documents, and file them accurately within the employee’s digital file.
• Maintain accurate and up‑to‑date onboarding records, tracking completion rates and flagging any delays or missing items to the HR team.
• Contribute to continuous improvement of onboarding materials, processes, and orientation content to enhance the new‑hire experience.

• Support new hires through the benefits and pension enrollment process by following up to ensure all forms and online enrollments are completed accurately and submitted on time.
• Respond to immediate employee questions regarding benefits, pension plans, eligibility, coverage details, and enrollment steps.
• Send benefit enrollment confirmation emails to new hires, including effective dates and benefit card information.
• Maintain accurate employment data in Blue Cross, ensuring changes are processed promptly.

• Participating in the L&D employee program by collecting feedback and creating a plan
• Take initiative in recommending policy enhancements and identifying opportunities to streamline HR processes to improve efficiency and…