Recruitment Administrator

Our staff members are the backbone of our system. Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success.

The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We offer a dynamic, challenging work environment and unmatched career opportunities for our staff.
Please review the information provided and explore the exciting career possibilities the TDSB has to offer as we continue to establish ourselves as the leading school board of the new millennium.
The Toronto District School Board adheres to equitable hiring and employment practices. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

No.: SCH II-26-2062NE
POSTED:
September 25, 2026

Recruitment Administrator
1 – Permanent Position
Talent Management
Schedule II, Level 6
(Non-Union, 12 Month)
$89,365 - $107,249

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to the Manager, Talent Acquisition, the Recruitment Administrator, will work closely with Recruitment Officer, in managing and coordinating the hiring, training and testing processes for replacement staff.

The Recruitment Administrator, will:

• support recruitment processes for replacement staff (temporary, contract and casual);
• serve as first point of contact for all temporary and contract staff recruitment inquiries including providing guidance, interpretation and information;
• collaborate and liaise with Staffing units on recruitment issues;
• assist with policy and procedural development; and
• assist with the administration and development of the SFE system and related interfaces in SAP including analysis of data.

• Assist in managing and coordinating the recruitment processes for various staffing pools of replacement staff;
• Participate on and lead selection committees including making recommendations for hire;
• Provide support to the Recruitment Officer with the day-to-day operations of the Recruitment unit;
• Provide advice and guidance to employees and Principals/Managers regarding the interpretation and application of Employee Services policies and procedures and collective agreements as they relate to recruitment to the temporary/casual pool;
• Liaise with Principals/Managers, school/department support staff, unions, and other external organizations;
• Assist with the development of policies and procedures related to recruitment and selection process for temporary and contract staff;
• Cultivate relationships with stakeholders and assist in promoting TDSB to external agencies including attendance at job fairs as required;
• Supervise Help Desk and other clerical staff;
• Support grievance process as required;
• Collect, maintain and analyze accurate and comprehensive records and databases for reporting purposes;
• Work closely with the Recruitment Officer in the administration and development of the Smart Find Express System(SFE) and related interfaces with SAP including implementation and testing of system upgrades;
• Liaise with Powerschool, IT, and HRIS to ensure SFE problem resolution;
• Monitor and intervene with help desk calls and interactions utilizing computer telephony integration (CIM/Apropos) and incident tracking systems (Remedy) as required;
• Support and manage special projects, e.g. Recruitment, SFE upgrades and testing, etc.;
• Assist with design and implementation of information packages;
• Coordinate and assist with the development of departmental business procedures for quality control purposes;
• Maintain current with recruitment initiatives including conducting research and attending professional development courses;
• Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services;
• Provide back-up support in the absence of the Recruitment Officer as required;
• Provide support to other areas of Employee services as required;
• Other related duties as assigned.

• Three year community college diploma in human resources administration or related field with three years progressively responsible related experience, or an equivalent combination of education and experience;
• Experience…