Sr. Specialist - Payroll Pension

CreateTO is shaping Toronto’s future through impactful real estate solutions. A City of Toronto agency, CreateTO works collaboratively with internal stakeholders, external partners and community members to create more livable, sustainable and inclusive communities. CreateTO is here to increase the social, cultural and economic value of our city’s $27-billion real estate portfolio, ensuring positive impacts for residents and a bright future for Toronto.

If you’re passionate about contributing to the best use of one of North America’s largest and most valuable real estate portfolios, we’d love to have you on the team.

This position is responsible for all payroll, benefits and pension functions. It ensures accurate and timely processing of payroll transactions, including compliance with provincial and federal tax, and employment standards. This role is also responsible for the compilation and analysis of the compensation budget. In addition, this role manages CreateTO’s HR Information System (HRIS), ensuring the system has been configured to the needs of the organization and is aligned to best practices – including auditing of data, training staff in its usage.

Involvement in organizational wide special projects for the People and Culture department are also part of the responsibilities.

• Lead and oversee the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal) in compliance with legislative standards, this includes verifying payroll transactions as well as pension and benefits deductions, bonus payments, leave pay calculations, top-up for parental leave payments and any other payroll calculations that may arise.
• Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for.
• Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
• Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
• Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards.
• Vacation liability preparation for yearly submission to finance.
• Timely Management reporting on payroll issues and changesto ensure quality service levels, including communication to all staff regarding changes in payroll related matters.
• Handle sensitive payroll requests and issues efficiently and effectively by providing excellent customer service to employees.

• Plan, manage, control, and monitor all aspects of the defined pension plan ensuring operational oversight and leadership of the pension and payroll team.
• Act as the pension contact for all Payroll enquiries with the Ontario Municipal Employees Retirement System (OMERS) pension plan.
• Administer the defined pension plan, ensuring compliance with all legal and regulatory requirements and alignment with strategic financial planning.
• Provide support on pension-related matters and completes adjustments.
• Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of new processes and systems updates.

• Lead the comprehensive administration of the employee benefits program as per the benefit plan.
• Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
• Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
• Regularly audit benefits plans participation, costs, and invoices against payroll…