Sharepoint Administrator

Direct message the job poster from Connexall

Globe Star Systems is a leader in integrated clinical communication. Our cornerstone product, Connexall®, is an award-winning Enterprise grade IoT platform, purpose built for the healthcare industry. Connexall® delivers a customizable suite of integration solutions to meet the unique and specific communications requirements of any organization. Connexall® services over 1,500 healthcare providers around the world, helping customers improve clinical workflow and driving better patient and staff outcomes.

Job Title:
SharePoint Administrator

Type:
Full Time

Start Date:

Immediate

Location:

Toronto

Job Summary

Reporting to the Director of IT, the SharePoint Administrator is responsible for managing, configuring, and supporting the organization’s SharePoint Online environment within Microsoft 365. This role ensures the availability, performance, and security of SharePoint Online sites, supports collaboration solutions, enforces governance standards, and provides technical expertise to business users and IT teams.

The ideal candidate will have extensive hands‑on experience with Microsoft 365 administration, SharePoint Online site management, migration tools, permissions models, Power Automate, and integrations with Microsoft Teams, One Drive, and third‑party tools.

In addition, the SharePoint Administrator will design and implement new site collections, new custom forms and automated workflows to streamline business processes; maintain and enhance the organization’s existing SharePoint Document Management System (DMS); and deliver training to end users. The successful candidate will develop a strong understanding of Connexall’s digital documentation requirements and ensure that business processes are effectively supported through well‑defined document rules, roles, and approval workflows.

Primary Responsibilities

• Conduct meetings outlining status, milestones, and requirements for deploying new SharePoint Online Document Management System sites (DMS).
• Create new SharePoint sites, Teams sites, lists, document libraries, and content including pages, workflows, items and maintain enterprise taxonomy, terms, and keywords for the term store.
• Lead the planning, coordination, and delivery of relevant training and support for SharePoint end‑users, super users, site owners, and administrators.
• Ensure employees receive adequate training and understanding of SharePoint Online by conducting orientations for new hires, organizing one‑on‑one sessions to address specific issues, updating staff on new features, and creating organization‑specific training documentation.
• Proactively secure and protect the SharePoint environment from internal and external threats through comprehensive permissions management, auditing, reporting, and enforcement of governance policies.
• Identify and report governance violations using DLP and IRM configurations.
• Ensure the operational health of SharePoint Online environments, including user access security, availability, performance, interoperability, and reliability.
• Design, configure, manage, and maintain comprehensive site collection, site‑level, and list‑level usage reports and usability analyses.
• Develop, test, and implement new features in Microsoft SharePoint online and integrate new third‑party products and services.
• Provide weekly status reports on Microsoft 365 and SharePoint‑related tasks and activities.
• Other duties as required.

Qualifications

• A Bachelor’s degree in Information Technology or related field required.
• 3 to 5 years administering SharePoint Online and Microsoft‑related Admin Center modules to manage in medium‑to‑large enterprise environments.
• Strong working knowledge of SharePoint Online architecture, site design/ templates lists/libraries/Content Types, search and permissions model.
• Experience with SharePoint migration tools (Share Gate, Metalogix, Mover, etc.) and migration planning.
• Solid understanding of security, lifecycle management, compliance, data protection and information governance (DLP, Sensitivity and retention labels, eDiscovery).
• Familiarity with Power Platform (Power Automate, Power Apps)…