Senior Analyst, Procurement and Vendor Management

Senior Analyst, Procurement and Vendor Management

Purpose of role:
The Senior Analyst, Procurement & Vendor Management reports to the Senior Manager and plays a key role in driving end-to-end contract management activities across the organization. This includes managing the contract lifecycle from intake through negotiation, execution, renewal, and ongoing governance, ensuring alignment with business objectives, compliance requirements, and risk management standards. In addition to contract management, the role supports IT software and licensing management, third‑party risk management, vendor relationship management, reporting, and sourcing initiatives (RFx).

The position operates in a highly consultative and stakeholder‑facing capacity, requiring strong communication and interpersonal skills to effectively engage with business units, Legal, Risk, and external vendors. The Senior Analyst is responsible for facilitating clear, timely, and effective communication throughout the procurement and contracting lifecycle, enabling informed decision‑making and ensuring successful outcomes. The role also contributes to strengthening vendor relationships and advancing strategic partnerships across the organization.

• Oversee and triage the Procurement & Vendor Management mailbox, ensuring all requests are acknowledged and actioned within one (1) business day, including contract intake and submission to Legal, routing sourcing requests to the Senior Manager, and coordinating changes to existing services.
• Lead and facilitate weekly contract review meetings with Legal, ensuring effective contract assignment, timely progression, and adherence to established governance processes.
• Support contract lifecycle management by leveraging standard templates and approved legal and business provisions to ensure consistency, efficiency, and risk mitigation.
• Provide value‑added insight throughout the contracting process by incorporating business context and partnering closely with Legal to ensure contractual terms are commercially sound and aligned with organizational objectives.
• Coordinate the contract execution process, including facilitating approvals, obtaining sign‑off, and ensuring proper documentation and storage within designated systems.
• Identify and drive cost optimization and efficiency opportunities, including sourcing alternative vendors, supporting competitive bidding processes, and contributing to contract renegotiations to maximize value.
• Proactively monitor and coordinate the contract lifecycle within Process Unity, including tracking key milestones and renewal timelines; engage with business units and stakeholders to assess upcoming renewals and determine whether sourcing or renegotiation activities are required.
• Maintain an up‑to‑date register of procurement and vendor management activities, ensuring data accuracy and visibility; prepare and deliver weekly contract activity reports to applicable stakeholders to support tracking, transparency, and informed decision‑making.
• Support and participate in vendor and contract negotiations, including software and service agreements, for both new engagements and renewals; collaborate closely with Senior Manager to drive optimal commercial outcomes, mitigate risk, and ensure alignment with business objectives.
• Proactively monitor and coordinate IT software and licensing management processes, including maintaining accurate inventories, tracking renewals, reconciling entitlements with usage, and ensuring compliance with contractual terms and licensing agreements.
• Support financial planning activities related to software spend, including budgeting, forecasting, and variance analysis, in collaboration with Finance, IT, and business stakeholders.
• Partner with Senior Manager to optimize software procurement strategies, including evaluating licensing models (e.g., subscription vs. perpetual, SaaS vs. on‑premise), supporting vendor negotiations, and identifying opportunities for cost optimization and demand management.
• Ensure effective governance of software assets and vendors, including managing renewals, tracking true‑ups, and supporting audit readiness to…