Privacy Impact Assessment; PIA Specialist - Senior

Project Overview

The Ontario Science Centre is developing an interactive digital-game-based website for inquiry and play-based learning as part of its 'Broaden Our Reach' initiative. The project requires a Privacy Impact Assessment (PIA) to review the website's collection and use of personal information, identify privacy risks, and ensure compliance with privacy laws before launch.

• Lead or support the development of a privacy impact assessment for the interactive website
• Ensure the program complies with applicable privacy legislation, regulations, policies, and Fair Information Practices
• A final Privacy Impact Assessment report for the interactive website and associated business processes
• A documented data flow map or data inventory describing account setup, classroom enrollment, public display names, teacher and student workflows, and any current or future collection, use, disclosure, storage, or processing of personal information
• A privacy requirements analysis document identifying applicable legal, policy, and compliance obligations for the website and related processes
• A privacy risk assessment document identifying key privacy risks, their impact, and recommended mitigation measures
• A privacy-by-design recommendations document covering account creation, notices, consent language, display name practices, access controls, and public portal features
• A review and recommendations summary for privacy notices, privacy policy content, and just-in-time messaging across the user experience
• A stakeholder guidance document or briefing for legal, business, design, communications, and technical teams outlining privacy requirements to be incorporated into the solution
• An issues, decisions, assumptions, and action log documenting outstanding privacy matters requiring follow-up, resolution, or approval
• A final findings and recommendations summary outlining next steps for implementation, remediation, and ongoing privacy compliance

• Must be able to work onsite
• Experience leading or supporting Privacy Impact Assessments for digital platforms, websites, online services, or user account systems;
• Strong knowledge of privacy laws, privacy principles, and privacy-by-design requirements that apply to websites collecting personal information;
• Ability to work closely with legal counsel to interpret privacy requirements and translate them into practical business and design decisions;
• Ability to review website features, user journeys, and account setup flows to identify where personal information is collected, used, displayed, stored, or shared;
• Ability to work with UX and design teams to identify where privacy notices, consent language, and key messages should appear within the user experience;
• Understanding that privacy messages may need to be placed in different locations and written differently depending on context, such as footer links, privacy policies, just-in-time notices, account setup screens, and classroom onboarding flows;
• Ability to distinguish between longer-form privacy policy content and shorter, user-friendly notices shown at the point of collection or decision-making;
• Experience drafting or advising on plain-language privacy notices, consent wording, and user-facing privacy explanations for different audiences, including students, teachers, and parents or guardians;
• Ability to assess privacy risks related to youth users, public display names, access codes, teacher-managed accounts, and student self-registration flows;
• Strong analytical skills to identify privacy risks, recommend mitigations, and document decisions clearly for legal, business, design and technical stakeholders;
• Strong written and verbal communication skills, with the ability to explain privacy requirements in practical, non-legal language;
• Excellent knowledge of privacy and security concepts, trends, and issues including their impact on digital services, website features, and business processes. Demonstrated ability to interpret legal and policy requirements and translate them into clear, practical guidance for compliance, design and implementation;
• Knowledge of, and experience in researching and…