Legal Administrative Assistant - Litigation

Legal Administrative Assistant - Litigation page is loaded## Legal Administrative Assistant - Litigation locations:
Toronto - Wellington Sttime type:
Full time posted on:
Posted Todayjob requisition :
JR5604
** Putting people first, every day
** BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a  with a high priority on your personal and professional growth.
** Your Opportunity
** Our Toronto office is looking for a
** Legal Administrative Assistant - Litigation
** to join our national in-house legal team (Office of the General Counsel). This is a replacement role where you will primarily support the Litigation/Regulatory team, with secondary support for the Employment and Privacy teams, and be responsible for the following:
* Provide administrative and general office support including, but not limited to, scheduling and calendar management, maintaining records of department expenses, scheduling phone calls with internal and/or external parties, and formatting/proofreading documents.
* Draft correspondence, memos, call/meeting notes, chronologies, summaries, letters, templates, settlement documentation and reports.
* Communicate with staff in other departments (e.g., IT, Marketing, HR, Finance, etc.), external counsel, opposing counsel and other parties as required and/or instructed.
* Maintain timelines and action plans (including a tickler system) for critical deadlines, and monitor external counsel legal spend/budgets.
* Prepare creative presentations in PowerPoint and other software programs that utilize photos, videos, audio material and other visual assets as necessary.
* Maintain an electronic filing system using the department’s file management software (ensure that daily filing is kept up to date), including Net Documents and SharePoint.
* Utilize technology and practice software to keep case files organized and easily accessible and track progress of all matters, including creating analytics dashboards using Power BI and maintaining case file logs and reports/trackers.
* Work with partners & staff to complete information/document/email gathering, and handle logistics of document production to external parties (e.g., opposing counsel).
* Serve as general administrator for our internal eDiscovery platform, Relativity One, and perform first-level document/email review and coding/red actions in Microsoft Purview and Relativity One.
* Monitor news sources for legal developments and communicate relevant developments to lawyers as appropriate.
* This role offers the opportunity to grow into a Law Clerk position over time, based on demonstrated performance, initiative, and professional development.
** You demonstrate BDO's core values through all aspect of your work:
Integrity, Respect & Collaboration
* You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
* You identify, recommend, & are focused on effective service delivery to your clients
* You share in an inclusive & engaging work environment that develops, retains & attracts talent
* You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
* You grow your expertise through learning & professional development
** Your experience and education
*** You have 5-7 years of relevant experience as a legal assistant at a major law firm and/or in-house legal department supporting a pool of lawyers.
* You are proficient with MS Office applications (Outlook, Word, Excel, PowerPoint and SharePoint), as well as Adobe
* Proficiency with the Relativity One eDiscovery platform, Microsoft Purview, Microsoft Forms, Net Documents, Microsoft Power BI, enterprise AI tools, tickler systems, and/or CanLII would be considered an asset
* You have exceptional organizational and document management skills with strong attention to detail
* You have a strong work ethic, and are highly motivated and enthusiastic with a demonstrated ability…