ATIP Specialist

Salary Range: $77,000.00 To $95,000.00 Annually

Department:Legal Services

Employment status: Full-Time, permanent

The Access to Information and Privacy Specialist(“ATIP”) is responsible for managing and processing all access to information requests and privacy requests, and for preparing statistical reports and annual reports. The ATIP specialist reports to the Interim Legal Services Lead and works within the Legal Department.

ATIP Management:

• Subject matter expert in the leading, planning, coordination and delivery of privacy and access requests, ensuring all privacy and regulatory compliance and requirements.
• Manages and processes Access to Information Act requests and Privacy Act requests within statutory time frames, which includes, but is not limited to, the following activities:
  • Accurately recording, tracking, and filing of requests.
  • Preparation of receipts and correspondence for requesters.
  • Liaising with corporate and regional staff for the production of records.
  • Communicating effectively with requesters.
  • Requesting and managing appropriate extensions;
  • Review and redaction of records in accordance with the applicable legislation.
  • Preparation of exemption and redaction justifications.
  • Preparation of release packages; and
  • Responds to any ATIP complaints.

Legislative Compliance and Reporting:

• Coordinates and liaises with government.
• Prepares Access to Information and Privacy Act statistical reports and annual reports for the Company.
• Assists in completion of, and ensures monthly publication of, summaries of completed ATIP requests on Company’s websites.
• Provides advice and guidance and research on the application and interpretation of the ATIP legislation and related instruments on disclosure, non-disclosure, exemptions, exclusions, fees, legislated time frames to managers, employees, third party representatives, and applicants while negotiating the resolution of complex cases.
• Analyzes, research, and reviews documents for disclosure in accordance with the ATIP legislation, Treasury Board policies, and guidelines, and jurisprudence.

Stakeholder Engagement:

• Engages and negotiates with requesters and third parties on timelines, scope of requests, and relevant ATIP exemptions and disclosures.
• Collaborates with the Interim Legal Services Lead to accurately represent the Company in dealings with the Treasury Board Secretariat, the Information and Privacy Commissioners and other government departments and agencies regarding the application of the Acts as they pertain to the Company.
• Designs and delivers ATIP training programs for Company employees

Content Manager:

• Provides training to new employees or refresher training sessions on Content Manager.
• Lead contact and Administrator of Content Manager in resolving any issues with user access and/or problems in using the system.
• Liaises with Microfocus (owners of Content Manager system) on subscription renewals and any problematic issues that cannot be resolved internally.

• Post-secondary degree or diploma in related field required.
• Minimum of seven (7) years of experience in an access to information or freedom of information department (with preference given to experience with federal Access to Information Act).
• Certificate in Information Access and Privacy Protection preferred.
• Comprehensive knowledge of:
  Access to Information Act and Privacy Act
• Analytical, decision-making and problem-solving skills to evaluate various access to information requests and interpret legislation.
• Ability to manage sensitive information with discretion and in accordance with privacy legislation.
• Experience with voluminous and complex access and privacy requests.
• Experience supporting multidisciplinary teams and the ability to balance a…