Strategic Sourcing Associate

We are currently recruiting for a full-time Strategic Sourcing Associate to support our Facilities Management and Hospital Operations (FMHO) team within our Strategic Sourcing team.

Reporting to a Senior Manager, Strategic Sourcing or Director, Strategic Sourcing, this position is responsible for coordinating and supporting the Sourcing Team through all stages of the procurement process as well as contract management of existing contracts. Primary objective s include coordinating and supporting all elements of the RFP process following BPS guidelines and implementing resulting contracts. The role will support Member customer service, supplier relations, and issue resolution when required.

The role must be proficient in all aspects of the MMC Procurement Systems (Microsoft Business Central) and e-tendering sites (Bonfire, Biddingo). The role must also be able to execute basic procurement requests, such as obtaining vendor quotes under the Domestic Procurement Thresholds, executing Limited Tenders and/or contract extensions.

• Liaise with Members on initiatives, contract issues, committee action items, and strategic sourcing inquiries.
• Participate in the initiative process and supplier meetings to ensure understanding of initiatives.
• Develop and manage documentation pertaining to all assigned initiatives, including NDAs, COIs and other procurement documentation.
• Schedule proponent meetings and webinars related to initiatives.
• Schedule strategic working group/clinical expert group meetings with participating members.
• Assist in addressing inquiries from members regarding scoring, evaluation, and validations of sourcing events.
• Provide contract information and initiative expertise to other departments within Mohawk Medbuy.
• Maintain systems with up-to-date information around initiative milestones.
• Ensure the bid process is followed according to existing policies and procedures.
• Develop Request for Quotation, Request for Proposal and Request for Information based on customer requirements. Post RFx on electronic tendering portals.
• Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members.
• Conduct systems and reports maintenance, training and troubleshooting, as required.
• Collaborate with the sourcing leads to update the comments in procurement systems.
• Prepare and maintain auditable working contract files and documentation for execution in the contracts system (in line with BPS).
• Maintain and update the contract management system for all contracts and amendments throughout the entire contract period.
• Reply to the proponent’s questions in collaboration with the sourcing lead.
• Assist and/or prepare load sheets for all internal stakeholders.
• Create contracts in the ERP system.
• Provide local contract management issue support during term of agreement.
• Provide input on "other" contract management activity - e.g. Hospital New Technology/Product requests, Budgetary Quotes, Trial Evaluation Agreements, etc.
• Manage contract landscape and proactively meet with end users to review upcoming contract expiries and landscape.
• Administer transactions for major supply and service agreements and equipment, which includes monitoring compliance with terms and conditions.
• Develop and maintain strong customer relationships.
• Track and report cost savings based on established guidelines.
• Lead and coordinate project activities as required.

Support Contract Management, Member customer service, supplier relations and issue resolution, as required:

• Accountable for the ongoing management of existing contracts (product/Member additions), issue resolution, pricing changes
• Interfacing with Members on answering questions/queries on the…