Project Coordinator

The Project Coordinator (PC) at Mawg Design plays a key role in supporting Project Managers and ensuring that all aspects of a project run smoothly, on time, and within budget. The PC acts as a bridge between various stakeholders, including the General Manager, CEO, administrative staff, and subcontractors. Your primary focus will be to manage and communicate project information effectively, ensuring everyone involved has access to the necessary resources to deliver projects to specification.

You will be instrumental in helping to bring projects from concept to completion, ensuring smooth coordination across all project phases.

• Assist the Project Manager (PM) in developing and executing the project plan in collaboration with the General Manager (GM), Production Manager, and Production Designer.
• Disseminate project milestones, timelines, and updates through project management tools (e.g., ) to keep all parties informed.
• Ensure projects are documented accurately within the system and that project progress is continually tracked.

• Manage project schedules, logistics, and resources, including the installation and de-installation of projects.
• Help coordinate subcontractors, sub-trades, and external fabricators, ensuring labor is scheduled as required for each project.
• Procure necessary supplies and materials, collaborating with production and logistics teams to ensure timely delivery.

• Monitor expenses throughout the project, ensuring that expenditures align with the initial project estimate created by the GM.
• Ensure that change orders and additional expenses are approved by the Project Manager and are accurately tracked.
• Assist with submitting project expense documentation, ensuring it is categorized properly for reporting.

• Keep all relevant stakeholders informed of project progress through regular meetings, providing updates, and taking minutes when necessary.
• Maintain detailed project files, including contacts, timesheets, resources, and reports.
• Ensure that all project templates are filled out and kept up-to-date.

• Support projects by researching, purchasing, and coordinating the delivery of materials and supplies.
• Coordinate purchasing of pre-built project components like furniture, while ensuring production materials and electronic components are handled by the respective teams.

• Growth Opportunities: Working closely with experienced Project Managers and cross-functional teams, you'll have the opportunity to develop your project management skills and gain exposure to various facets of design and production.
• Professional Development: As a key member of a collaborative team, you’ll be empowered to take on responsibility, solve problems, and contribute meaningfully to the success of each project.
• Dynamic Work Environment: No two days are the same! With a mix of office, onsite, and remote tasks, you’ll thrive in a fast-paced, evolving environment.
• Hands-on
  
  Experience:
  
  You'll directly impact the project lifecycle, from procurement and scheduling to coordination and delivery, while learning the nuances of managing successful design projects.
• Team Support: Enjoy the benefits of working within a supportive and open team culture, where communication and cooperation are key to delivering exceptional results.

• Strong organizational skills and attention to detail.
• Excellent communication abilities, both written and verbal.
• Experience with project management tools is preferred.
• Ability to manage multiple tasks simultaneously and adapt to changing project needs.
• A collaborative mindset with the…