Communications Consultant – Strategic Planning & Campaign Coordination

Communications Consultant –Strategic Planning & Campaign Coordination

ENGAGEMENT TYPE:

Independent Contractor

PROJECT SPONSOR:

Director, Sector Partnerships & Integrated Services

PROJECT TERM:

Fixed-term consulting engagement (approximately 6 months starting immediately)

LOCATION:

1300 Yonge Street, Suite 600, Toronto, ON

CONTRACTING FEES:

To be negotiated, invoiced on a deliverables/milestone basis.

WORK ARRANGEMENT:

Remote with occasional on-site meetings as required

The Ontario HIV Treatment Network (OHTN), established in 1998, is a nonprofit organization with a mission to improve the health and lives of people living with and at risk of HIV by using data and evidence to drive change. We work with three main types of partners -
- 1) testing programs and clinics;
2) AIDS service and other community-based organizations; and
3) policy and system leaders within and beyond the health sector – to support the implementation of the provincial HIV strategy, priorities, and directions.

The purpose of this engagement is to provide strategic communications planning, project coordination, stakeholder engagement, and implementation support for the KnowHIV campaign and related communications initiatives. The Consultant will help establish the governance, planning, documentation, and coordination required to support successful campaign delivery across internal teams, agency partners, community organizations, and external stakeholders. The Consultant will provide communications, campaign coordination, project management, and implementation support for the KnowHIV campaign.

The Consultant will provide coordination and implementation support in alignment with campaign priorities, internal direction, and approved workplans.

• Maintain campaign workback schedules, project trackers, timelines, and status documents.
• Track action items, open questions, decisions, risks, dependencies, and follow-up items.
• Support coordination across campaign work streams, including creative, media, web, analytics, research, translation, content, and community engagement.
• Maintain project governance documentation including decision logs, issue registers, RAID logs, approval records, and implementation documentation.
• Support documentation of program scope, governance, workflows, approvals, roles, risks, dependencies and deliverables.
• Help prepare materials for internal review, discussion, and approval.
• Support documentation
• Organize campaign information so that priorities, timelines, responsibilities, and next steps are clear.
• Flag timeline risks, missing information, approval needs, or areas requiring follow-up.
• Support timely completion of agreed-upon campaign deliverables by keeping documentation and follow-up organized.

• Support coordination with agency partners, consultants, community partners, and other external collaborators.
• Track deliverables, timelines, approvals, outstanding items, and follow-up needs.
• Help ensure external collaborators have the information, assets, deadlines, and context required to complete assigned work.
• Prepare draft feedback, questions, and follow-up messages for review.
• Support quality assurance by reviewing materials for consistency, completeness, accessibility, tone, and alignment with approved campaign direction.
• Document decisions, requested revisions, and next steps from agency and partner meetings.

• Draft first versions of campaign-related materials for review and approval.
• Support the development of emails, briefs, summaries, reports, meeting notes, web copy, social copy, partner materials, newsletter content, presentations, and internal updates.
• Help ensure written materials are clear, concise, audience-appropriate, accessible, and aligned with approved campaign messaging.
• Support plain-language, non-stigmatizing, equity-informed communications related to HIV testing, prevention, treatment, care, and stigma reduction.
• Prepare communications materials that support internal alignment, partner engagement, and campaign implementation.